Our next meeting will be on Thursday, November 12th at 8:30 a.m. Come see us on the Warner platform.
Our Hosts for the month will be the COTC Gateway.
Monday, November 2, 2009
October Meeting Minutes
Staff Forum Minutes for October 8, 2009
Attendance: Charlene Santee, Terri Jackson, Vorley Taylor, Marilyn Lees, Connie Zang, Liz Edwards, Jamie White, Katie Rappaport, Mark Fegley, Candy Sheradin, Dan Longstreth, Bret Whitaker, Ferdinand Avila-Medina, Kendra Linkous, Lisa Smith, Derek Thatcher, Leslie Dowler, Kelly Kirkpatrick, Kasia Wilson, Sheri Heckman, Leslie Holler, Susan Jaeger, DiAnna Palmer, Tauni Graham, Elaine Stevens, John Berry, Bridget Goggin, Corri Edwards, Julie Ketner, Jasmin Hennosy.
Welcome: Corri Edwards
• Thanks to Student Life for hosting today.
Monthly Hosts- Student Life
Student Life Introduction: John Berry
• Would like to thank the team for their hard work and diligence.
New Business:
• Vista Volunteers and Access Initiative: Katey Borland & Tara Houdeshell
o Last January OSU Newark and COTC applied to have AmeriCorps Vista come to campus to work on access initiatives.
o Jena Pugh works with Tara at COTC
o Katie Rappaport works with Katey at OSU
o Denison, COTC and OSUN are all teaming together to work on access initiatives
o Access Initiatives are designed to make post secondary education possible for youth regardless of
o Access- 4 points:
Awareness- Make sure Licking County knows that we are here
Aspiration- Work with youth to encourage them to aspire to attend college
Preparedness—Taking the right academic courses to be ready for college-level work
Financing- Make it affordable and give understanding of financial aid and saving for college
o Newark City School system is the third in the state for the lowest graduation rate
o High poverty levels in Licking County
o Over half of the Newark City Schools students that go to college after high school are first generation students.
o Five institutions have formed partnership in a program called “Can Do Access”
o PEAK program- elementary/middle school
College aspiration, Reading Literacy
LeFevre students work along with this program.
o Another program called “Blueprint College” & “College Camp”
Financial programs designed educate parents (Blueprint) about saving for college. The students will learn about aspects of college in College Camp.
o Big Brothers Big Sisters
1 hour per week commitment
Fun, easy way to get involved in the community
o Anyone with ideas, questions are encouraged to get in touch with anyone from the group. Borland.19@osu.edu, etc.
• United Way: John Berry
o It is the time of year for United Way fundraising.
o The campaign October 19-30
o Slogan is “Live United”
o Giving $1/week 2 pints of blood
o Giving $2 magazine, 2 individuals to crisis individual
o 2 round trips to medical clinics
o Campus goal is $11,000
o Information will be sent out before the 19th
• COTC Gateway Employee Update: Susan Jaeger
o DiAnna Palmer- promoted as a new Admissions Rep and Academic Advising.
• OSU Admissions Office Update: Mark Fegley
o Good news, as of Monday 2459 paid students which surpasses the expectations.
o Buckeye Visit days start October 14th
If you’d like to participate, call Ann at x123
o If you know of prospective students and families that would like to visit, please direct them to www.newark.osu.edu. Tell them to click on “Future Students” then “Visit Campus”
• Corri for Sandy Sturman and Dr. MacDonald
o Gee will be on campus 1:30-2 on November 9th.
o Looking for ideas of what to do during that time (other than the usual Q&A)
• Corri for Sherry Abbott
o Reminder that the benefits fair will be October 21 from 10-1
o There will be Flu shots, bone density screening, skin screenings, and hearing screenings
o Open Enrollment October 25-November 6
o HR is currently implementing the online application (for employment) process for COTC
Area Updates:
Career Services: Derek Thatcher
• Transfer Fair Wednesday, November 4th on 11:00-1:00 in Warner
o Primarily focused on COTC students that are looking to continue on to a Bachelor’s degree.
o There are also representatives of post grad/ graduate opportunities that would interest OSU.
Development Office: No representative present
Facilities/Project Manager: Dan Longstreth
• No updates
Human Resources: Corri Edwards presented updates during “New Business”
ITS: Kasia Wilson & Corri Edwards
• Most Fall quarter projects are completed. If ITS was working on something for you and it’s still not done, please give a gentle poke.
• First call resolution rate has greatly increased this year:
o Last year 1095, 56% first call resolution rates.
o This year 1911, 78% first call resolution rates.
• Thanks to the helpdesk staff for doing a great job this year
• The main focus will be computer refresh
o If you think you’re due, call the help desk to make sure that you’re on the list.
• Question: what is the process with receiving email confirmations of tickets?
o Right now not all tickets/confirmation are emailed to the customer.
o If you don’t get the message, it does not mean that your ticket was lost, it just means that it didn’t get emailed.
• The websites are up and running
• There will be trainings on how to update your web page
• The IT professional development calendar will be published this week
o There will be some new items: Outlook, Microsoft Word 2007,
o If you’re interested in Excel and other programs we can do this, but we need to know.
Marketing:
• No updates
Safety and Security: Charlene Santee
• Actively ticketing in faculty and staff parking area
• Be sure to use your permit, otherwise you’ll get ticketed
• Question: What is the policy if a student is injured?
• Answer: Call security so they can fill out an accident report.
Staff Development: Marilyn Lees
• November 5- “It’s a Wonderful life, leading through service”. Beth Flynn will be presenting this.
• An email will be sent out next week.
Student Life: John Berry
• Diversity Training will be November 12 at 11:30 am
• There will be two more sessions over the rest of this year.
• 10 COTC students will be selected to go to Italy at the end of July.
o Part of the application package will be a letter of recommendation form from a faculty or staff member.
o 3 week application process
• Question: are the diversity trainings the same as last year?
• Answer: No, they will be different topics.
• Question: What is the reason this trip happened?
• Answer: The benefactor had business in Italy and wanted students to experience that
The Table of Contents: No representative present
Open Session:
Derek Thatcher: Entrepreneur Carl Cardi came to campus to speak with students with a marketing class about his local company coolWIRE
Trivia Question:
The theme for this year’s Health Benefit Fair is:
1. Jazz Fest, 2. Carnival, 3. Oktoberfest, 4. Rodeo
The answer: 2
Dan Longstreth and Leslie Dowler won OSU and COTC hats
Thanks to the bookstore for donating the prizes.
Attendance: Charlene Santee, Terri Jackson, Vorley Taylor, Marilyn Lees, Connie Zang, Liz Edwards, Jamie White, Katie Rappaport, Mark Fegley, Candy Sheradin, Dan Longstreth, Bret Whitaker, Ferdinand Avila-Medina, Kendra Linkous, Lisa Smith, Derek Thatcher, Leslie Dowler, Kelly Kirkpatrick, Kasia Wilson, Sheri Heckman, Leslie Holler, Susan Jaeger, DiAnna Palmer, Tauni Graham, Elaine Stevens, John Berry, Bridget Goggin, Corri Edwards, Julie Ketner, Jasmin Hennosy.
Welcome: Corri Edwards
• Thanks to Student Life for hosting today.
Monthly Hosts- Student Life
Student Life Introduction: John Berry
• Would like to thank the team for their hard work and diligence.
New Business:
• Vista Volunteers and Access Initiative: Katey Borland & Tara Houdeshell
o Last January OSU Newark and COTC applied to have AmeriCorps Vista come to campus to work on access initiatives.
o Jena Pugh works with Tara at COTC
o Katie Rappaport works with Katey at OSU
o Denison, COTC and OSUN are all teaming together to work on access initiatives
o Access Initiatives are designed to make post secondary education possible for youth regardless of
o Access- 4 points:
Awareness- Make sure Licking County knows that we are here
Aspiration- Work with youth to encourage them to aspire to attend college
Preparedness—Taking the right academic courses to be ready for college-level work
Financing- Make it affordable and give understanding of financial aid and saving for college
o Newark City School system is the third in the state for the lowest graduation rate
o High poverty levels in Licking County
o Over half of the Newark City Schools students that go to college after high school are first generation students.
o Five institutions have formed partnership in a program called “Can Do Access”
o PEAK program- elementary/middle school
College aspiration, Reading Literacy
LeFevre students work along with this program.
o Another program called “Blueprint College” & “College Camp”
Financial programs designed educate parents (Blueprint) about saving for college. The students will learn about aspects of college in College Camp.
o Big Brothers Big Sisters
1 hour per week commitment
Fun, easy way to get involved in the community
o Anyone with ideas, questions are encouraged to get in touch with anyone from the group. Borland.19@osu.edu, etc.
• United Way: John Berry
o It is the time of year for United Way fundraising.
o The campaign October 19-30
o Slogan is “Live United”
o Giving $1/week 2 pints of blood
o Giving $2 magazine, 2 individuals to crisis individual
o 2 round trips to medical clinics
o Campus goal is $11,000
o Information will be sent out before the 19th
• COTC Gateway Employee Update: Susan Jaeger
o DiAnna Palmer- promoted as a new Admissions Rep and Academic Advising.
• OSU Admissions Office Update: Mark Fegley
o Good news, as of Monday 2459 paid students which surpasses the expectations.
o Buckeye Visit days start October 14th
If you’d like to participate, call Ann at x123
o If you know of prospective students and families that would like to visit, please direct them to www.newark.osu.edu. Tell them to click on “Future Students” then “Visit Campus”
• Corri for Sandy Sturman and Dr. MacDonald
o Gee will be on campus 1:30-2 on November 9th.
o Looking for ideas of what to do during that time (other than the usual Q&A)
• Corri for Sherry Abbott
o Reminder that the benefits fair will be October 21 from 10-1
o There will be Flu shots, bone density screening, skin screenings, and hearing screenings
o Open Enrollment October 25-November 6
o HR is currently implementing the online application (for employment) process for COTC
Area Updates:
Career Services: Derek Thatcher
• Transfer Fair Wednesday, November 4th on 11:00-1:00 in Warner
o Primarily focused on COTC students that are looking to continue on to a Bachelor’s degree.
o There are also representatives of post grad/ graduate opportunities that would interest OSU.
Development Office: No representative present
Facilities/Project Manager: Dan Longstreth
• No updates
Human Resources: Corri Edwards presented updates during “New Business”
ITS: Kasia Wilson & Corri Edwards
• Most Fall quarter projects are completed. If ITS was working on something for you and it’s still not done, please give a gentle poke.
• First call resolution rate has greatly increased this year:
o Last year 1095, 56% first call resolution rates.
o This year 1911, 78% first call resolution rates.
• Thanks to the helpdesk staff for doing a great job this year
• The main focus will be computer refresh
o If you think you’re due, call the help desk to make sure that you’re on the list.
• Question: what is the process with receiving email confirmations of tickets?
o Right now not all tickets/confirmation are emailed to the customer.
o If you don’t get the message, it does not mean that your ticket was lost, it just means that it didn’t get emailed.
• The websites are up and running
• There will be trainings on how to update your web page
• The IT professional development calendar will be published this week
o There will be some new items: Outlook, Microsoft Word 2007,
o If you’re interested in Excel and other programs we can do this, but we need to know.
Marketing:
• No updates
Safety and Security: Charlene Santee
• Actively ticketing in faculty and staff parking area
• Be sure to use your permit, otherwise you’ll get ticketed
• Question: What is the policy if a student is injured?
• Answer: Call security so they can fill out an accident report.
Staff Development: Marilyn Lees
• November 5- “It’s a Wonderful life, leading through service”. Beth Flynn will be presenting this.
• An email will be sent out next week.
Student Life: John Berry
• Diversity Training will be November 12 at 11:30 am
• There will be two more sessions over the rest of this year.
• 10 COTC students will be selected to go to Italy at the end of July.
o Part of the application package will be a letter of recommendation form from a faculty or staff member.
o 3 week application process
• Question: are the diversity trainings the same as last year?
• Answer: No, they will be different topics.
• Question: What is the reason this trip happened?
• Answer: The benefactor had business in Italy and wanted students to experience that
The Table of Contents: No representative present
Open Session:
Derek Thatcher: Entrepreneur Carl Cardi came to campus to speak with students with a marketing class about his local company coolWIRE
Trivia Question:
The theme for this year’s Health Benefit Fair is:
1. Jazz Fest, 2. Carnival, 3. Oktoberfest, 4. Rodeo
The answer: 2
Dan Longstreth and Leslie Dowler won OSU and COTC hats
Thanks to the bookstore for donating the prizes.
Thursday, October 1, 2009
Next meeting: October 8, 8:30 am
Our next meeting will be on Thursday, October 8th at 8:30 a.m. Come see us on the Warner platform.Our Hosts for the month is the Office of Student Life.
September Meeting Minutes
Staff Forum Minutes for September 10, 2009
Attendees: Lora Row, Jenny Barthen, Morgan Evens, Janice Boyce, Randi Redman, Melissa Sessor, Jamie White, Marilyn Lees, Chuck Baloue, Rick Nelson, Amy White, Laura Walsh, Robin Bussey, Travis Patrick, Jonathan Harper, Joe Snow, Kelly Kirkpatrick, John Roberts, Jeff Crabtree, Mark Fegley, Casey Ray, Karen Prost, Rachel Bailey, Joy Padgett, Sheila Carpenter, Lisa Orr, Leslie Dowler, Howard Imhof, Tim Deaver, Brandi Ross, Kasia Wilson, David I. Williams, Joe DiPaolo, Katie O’Neill, Greg Halbe, Tauni Graham, Julie Ketner, Jasmin Hennosy, Corri Edwards
Welcome: Corri Edwards
· Reminders- there will be a special prize for those departments that have the best attendance. Also, there is a trivia question each meeting that you can win a prize if you get the answer correct.
Introductions: Lisa Orr
· Monthly Hosts- Accounting and Business & Finance
· Introduced Jenny Barthen, Morgan Evans, Janice Boyce, Randi Redman, Amy White, John Roberts and Melissa Sessor. David Brillhart pursues all future projects.
· Accounting- works with budgets, auditing, and paperwork submitted by staff and faculty. There are also external auditors on campus. Lisa summarized their department by saying “We pay our bills and we pay our people”.
Employee Updates: Sherry Abbott
· Please see listing at the end of the document.
New Business:
· Your Plan for Health (YPFH): Sherry Abbott
o There are great benefits by doing the personal health assessment online. If completed, you can save $15 per month on your health insurance bill.
o What is YP4H?
§ Multi-phase, multi-year approach to changing the way faculty & staff think about health.
§ Eligible individuals are OSU faculty & staff who are benefits-eligible. COTC faculty & staff who are enrolled in university medical plan.
§ One-stop-shop for YP4H programs.
· Includes PHA and incentive tracking and WebMD tools such as coverage advisor, personal health record, symptom checker and e-newsletters.
· Make the site your own by entering more information for an enhanced user experience.
o Registration
§ http://www.yourplanforhealth.com/
· Register for site
· Request new PIN number
o Complete your Personal Health Assessment (PHA)
§ Questionnaire that provides critical
§ The ‘personal health’ site allows you to track your health
o Incentive Points Program
§ Earn points for participation in health-related activities
§ 125 points=$125 (after applicable taxes)
§ Based on honor system
o Contact OHR customer service
§ Email: service@hr.osu.edu
§ Phone: 614-292-1050; 1-800-678-6010
o Questions
§ Question- can you track the health for your children [on the website]? Answer- Yes
o Open Enrollment for health benefits will be October 26-November 6 this year.
§ Insurance rates won’t change very much
o Benefits fair will be October 21st from 10 am- 1 pm in the Reese Center
§ HR encourages you to come and take advantage of the multiple screenings that we’ll have there.
· Bone density, hearing, skin screenings and also flu shots will be available.
· Big Brothers/Big Sisters: Robin Bussey
o For the past 2-3 years, faculty, staff and students have been able to tutor young children in some area schools.
o Tara Houdeshell is the COTC community access coordinator has met with Big Brothers and Sisters.
o We will be participating in the “Lunch Buddies” program.
§ 1 hour per week with the permission of your supervisor to spend 30-45 minutes with a student that needs mentoring.
· Could be reading, going outside to play four-square.
o There will be Big Brothers and Big Sisters representatives on campus to talk about this program on October 6 and 7.
o Children will be 1st – 5th grade.
o It is incredibly important to understand that this is a commitment and it is very important to be there for the child every week.
o Keep an eye out for a campus-wide email about this opportunity.
· Earthworks: Sheila Carpenter
o The earthworks center is in Baker House across the street from the campus.
o There are many events coming up.
§ 70 mile walk from Chillicothe to the Earthworks
§ Newark Earthworks Day will be October 17
· Speakers will include Chief Glenna Wallace, Dr. Lindsay Jones, Dr. Bradley Lepper, Dr. William Romain, and Vincent Stanzione
§ Harvest fest on September 26. Indigenous garden will be shown
§ Art show in the LeFevre gallery
o The earthworks here in town are two very large geometrical structures built by ancient people.
o Because of the budget cuts, the Earthworks Center is adopting some of the responsibilities that the Ohio Historical Society used to handle. Because of this, there are five new employees at the earthworks center.
· OSU Advising and Admissions: Mark Fegley
o There is a new VISTA volunteer who is working with OSU, A call to College, COTC, Denison and Newark City Schools on Access Initiative.
o There are two new initiatives with COTC, Denison and Licking Valley High School
§ There is to be a teacher in-service day to train teachers to be “college mentors” on Friday, September 18 at Denison university in the Morning and here on campus in the afternoon.
§ A FAFSA Forecaster pilot with COTC, Denison and Licking Valley juniors (and possibly younger) will give families and idea of their potential aid packages.
o It is a challenging time of year for the OSU Advising and Admissions office as they are still working hard to bring in the class of 2009 and the beginning of recruitment for the 2010 class has already begun. Registrations for 2009 are on target for budget projection. We are working closely with Advising, Fees and Deposits, and Financial Aid to make sure students can pay their fees on time.
o Regional campus marketing campaign was successful in bringing more applications to the regional campuses. There will be more campaigns like this in the future.
Area Updates:
Career Services: Casey Ray for Derek Thatcher
· Customer Service search is still in process.
Development Office: Laura Walsh
· COTC Alumni Council has decided to split the Outstanding Alumni Award into two. There will also be a Transitions Award.
· Transitions Award will be for COTC alumni Faculty and staff, who have made the transition from student to partner in career development, making a difference in the lives of current students.
· Please make nominations for this award that will be given out in December.
· The nomination form is available on the COTC Alumni website
o http://www.cotc.edu/alumni/alumni-awards/Pages/index.aspx
Safety and Security: Norm Holmes & Facilities/Project Manager: Jim Woolard
· Norm Holmes introduced Mike Neff, the new director of Safety and Security.
· Mike Neff reported that the parking lots are being worked on.
· Safety and Security is working on a new web site.
· The phone system will be updated soon.
o The menu will be changing
o Eventually the radio system will be phased out
o The 300 extension will be phased out, too. You can call 237
· Rick Nelson reported several project announcements and updates.
o New classrooms in Founders Hall are finished and will be online for Fall quarter
o Entergy efficient light-harvesting
o Multi-media equipped
o Drilling in Founders will be finished next week
o Hopewell hall roof is being worked on
o Construction: Phase 1 will begin July 2010
o Gateway in Pataskala has been renovated. There are three new classrooms
o New sidewalk will be created between the Reese patio and Lefevre
o Continuing to increase signs on campus
· Jim Woolard reported that with the new opening of the classrooms, there will be up to 260 students at any point in the day in Founders Hall.
· Thanked staff for responding to survey
Human Resources: Sherry Abbott
· Currently in implementation phase for online tracking system for COTC job applicants which should be implemented by the end of the year.
ITS: Howard Imhof
· This is one of the busiest times of the year for ITS.
· Refreshing systems, implementing new software, outfitting new classes with multi-media capabilities.
· The new websites will be in production next weekend. There have been 60-70 individuals migrating information from the old site into the new ones. There has been a phenomenal effort across campus to get this in motion.
o Phase 2 and 3 of this will be establishing a group collaboration capability using Sharepoint. Faculty can use it to collaborate with students
· Status of reorganization is nearing the end. Recent hires includes two new help desk analysts; Jonathan Harper and Brandi Ross. Jonathan has been a help desk analyst for a long time and is now full-time and permanent. Brandi also has been with the help desk as a student employee and is now full-time, permanent. The last hire that is in process will be working with Tim Deaver. Once this person is hired, the reorganization will be finished.
· The goal of ITS is to provide excellent customer service to the campus.
Marketing: Jasmin Hennosy
· Please call 517 to RSVP for the Fall welcome back luncheon.
Staff Development: Marilyn Lees
· Grab and Go breakfast will be on September 21.
· Employee of the Quarter Award was given to: Jonathan Harper.
Student Life/Community Services: Casey Ray
· Campus Commitment will be Monday, September 21st .
o Volunteers are still needed
· There will be numerous Welcome week events:
o Snow cones, outdoor movies and caricature artists
o Come and enjoy the events
The Table of Contents: Joe Dipaolo and Katie O’Neill
· Chef Chuck Baloue will be here through the end of this month. He will be helping with Catering and the Table of Contents.
· Please continue cc Joe, Katie and Chuck on emails
Open Forum/Discussion:
· No business was brought up at this time.
Trivia Question:
If you see the following virus update image at the bottom of your computer screen, what should you do?
1. Call Tim Deaver 2. Click on the image and run the program 3. Call Dell Customer Service
The answer: 2
Katie O’Neill and Jonathan Harper answered the question correctly.
Thanks to the bookstore for donating the prizes.
Attendees: Lora Row, Jenny Barthen, Morgan Evens, Janice Boyce, Randi Redman, Melissa Sessor, Jamie White, Marilyn Lees, Chuck Baloue, Rick Nelson, Amy White, Laura Walsh, Robin Bussey, Travis Patrick, Jonathan Harper, Joe Snow, Kelly Kirkpatrick, John Roberts, Jeff Crabtree, Mark Fegley, Casey Ray, Karen Prost, Rachel Bailey, Joy Padgett, Sheila Carpenter, Lisa Orr, Leslie Dowler, Howard Imhof, Tim Deaver, Brandi Ross, Kasia Wilson, David I. Williams, Joe DiPaolo, Katie O’Neill, Greg Halbe, Tauni Graham, Julie Ketner, Jasmin Hennosy, Corri Edwards
Welcome: Corri Edwards
· Reminders- there will be a special prize for those departments that have the best attendance. Also, there is a trivia question each meeting that you can win a prize if you get the answer correct.
Introductions: Lisa Orr
· Monthly Hosts- Accounting and Business & Finance
· Introduced Jenny Barthen, Morgan Evans, Janice Boyce, Randi Redman, Amy White, John Roberts and Melissa Sessor. David Brillhart pursues all future projects.
· Accounting- works with budgets, auditing, and paperwork submitted by staff and faculty. There are also external auditors on campus. Lisa summarized their department by saying “We pay our bills and we pay our people”.
Employee Updates: Sherry Abbott
· Please see listing at the end of the document.
New Business:
· Your Plan for Health (YPFH): Sherry Abbott
o There are great benefits by doing the personal health assessment online. If completed, you can save $15 per month on your health insurance bill.
o What is YP4H?
§ Multi-phase, multi-year approach to changing the way faculty & staff think about health.
§ Eligible individuals are OSU faculty & staff who are benefits-eligible. COTC faculty & staff who are enrolled in university medical plan.
§ One-stop-shop for YP4H programs.
· Includes PHA and incentive tracking and WebMD tools such as coverage advisor, personal health record, symptom checker and e-newsletters.
· Make the site your own by entering more information for an enhanced user experience.
o Registration
§ http://www.yourplanforhealth.com/
· Register for site
· Request new PIN number
o Complete your Personal Health Assessment (PHA)
§ Questionnaire that provides critical
§ The ‘personal health’ site allows you to track your health
o Incentive Points Program
§ Earn points for participation in health-related activities
§ 125 points=$125 (after applicable taxes)
§ Based on honor system
o Contact OHR customer service
§ Email: service@hr.osu.edu
§ Phone: 614-292-1050; 1-800-678-6010
o Questions
§ Question- can you track the health for your children [on the website]? Answer- Yes
o Open Enrollment for health benefits will be October 26-November 6 this year.
§ Insurance rates won’t change very much
o Benefits fair will be October 21st from 10 am- 1 pm in the Reese Center
§ HR encourages you to come and take advantage of the multiple screenings that we’ll have there.
· Bone density, hearing, skin screenings and also flu shots will be available.
· Big Brothers/Big Sisters: Robin Bussey
o For the past 2-3 years, faculty, staff and students have been able to tutor young children in some area schools.
o Tara Houdeshell is the COTC community access coordinator has met with Big Brothers and Sisters.
o We will be participating in the “Lunch Buddies” program.
§ 1 hour per week with the permission of your supervisor to spend 30-45 minutes with a student that needs mentoring.
· Could be reading, going outside to play four-square.
o There will be Big Brothers and Big Sisters representatives on campus to talk about this program on October 6 and 7.
o Children will be 1st – 5th grade.
o It is incredibly important to understand that this is a commitment and it is very important to be there for the child every week.
o Keep an eye out for a campus-wide email about this opportunity.
· Earthworks: Sheila Carpenter
o The earthworks center is in Baker House across the street from the campus.
o There are many events coming up.
§ 70 mile walk from Chillicothe to the Earthworks
§ Newark Earthworks Day will be October 17
· Speakers will include Chief Glenna Wallace, Dr. Lindsay Jones, Dr. Bradley Lepper, Dr. William Romain, and Vincent Stanzione
§ Harvest fest on September 26. Indigenous garden will be shown
§ Art show in the LeFevre gallery
o The earthworks here in town are two very large geometrical structures built by ancient people.
o Because of the budget cuts, the Earthworks Center is adopting some of the responsibilities that the Ohio Historical Society used to handle. Because of this, there are five new employees at the earthworks center.
· OSU Advising and Admissions: Mark Fegley
o There is a new VISTA volunteer who is working with OSU, A call to College, COTC, Denison and Newark City Schools on Access Initiative.
o There are two new initiatives with COTC, Denison and Licking Valley High School
§ There is to be a teacher in-service day to train teachers to be “college mentors” on Friday, September 18 at Denison university in the Morning and here on campus in the afternoon.
§ A FAFSA Forecaster pilot with COTC, Denison and Licking Valley juniors (and possibly younger) will give families and idea of their potential aid packages.
o It is a challenging time of year for the OSU Advising and Admissions office as they are still working hard to bring in the class of 2009 and the beginning of recruitment for the 2010 class has already begun. Registrations for 2009 are on target for budget projection. We are working closely with Advising, Fees and Deposits, and Financial Aid to make sure students can pay their fees on time.
o Regional campus marketing campaign was successful in bringing more applications to the regional campuses. There will be more campaigns like this in the future.
Area Updates:
Career Services: Casey Ray for Derek Thatcher
· Customer Service search is still in process.
Development Office: Laura Walsh
· COTC Alumni Council has decided to split the Outstanding Alumni Award into two. There will also be a Transitions Award.
· Transitions Award will be for COTC alumni Faculty and staff, who have made the transition from student to partner in career development, making a difference in the lives of current students.
· Please make nominations for this award that will be given out in December.
· The nomination form is available on the COTC Alumni website
o http://www.cotc.edu/alumni/alumni-awards/Pages/index.aspx
Safety and Security: Norm Holmes & Facilities/Project Manager: Jim Woolard
· Norm Holmes introduced Mike Neff, the new director of Safety and Security.
· Mike Neff reported that the parking lots are being worked on.
· Safety and Security is working on a new web site.
· The phone system will be updated soon.
o The menu will be changing
o Eventually the radio system will be phased out
o The 300 extension will be phased out, too. You can call 237
· Rick Nelson reported several project announcements and updates.
o New classrooms in Founders Hall are finished and will be online for Fall quarter
o Entergy efficient light-harvesting
o Multi-media equipped
o Drilling in Founders will be finished next week
o Hopewell hall roof is being worked on
o Construction: Phase 1 will begin July 2010
o Gateway in Pataskala has been renovated. There are three new classrooms
o New sidewalk will be created between the Reese patio and Lefevre
o Continuing to increase signs on campus
· Jim Woolard reported that with the new opening of the classrooms, there will be up to 260 students at any point in the day in Founders Hall.
· Thanked staff for responding to survey
Human Resources: Sherry Abbott
· Currently in implementation phase for online tracking system for COTC job applicants which should be implemented by the end of the year.
ITS: Howard Imhof
· This is one of the busiest times of the year for ITS.
· Refreshing systems, implementing new software, outfitting new classes with multi-media capabilities.
· The new websites will be in production next weekend. There have been 60-70 individuals migrating information from the old site into the new ones. There has been a phenomenal effort across campus to get this in motion.
o Phase 2 and 3 of this will be establishing a group collaboration capability using Sharepoint. Faculty can use it to collaborate with students
· Status of reorganization is nearing the end. Recent hires includes two new help desk analysts; Jonathan Harper and Brandi Ross. Jonathan has been a help desk analyst for a long time and is now full-time and permanent. Brandi also has been with the help desk as a student employee and is now full-time, permanent. The last hire that is in process will be working with Tim Deaver. Once this person is hired, the reorganization will be finished.
· The goal of ITS is to provide excellent customer service to the campus.
Marketing: Jasmin Hennosy
· Please call 517 to RSVP for the Fall welcome back luncheon.
Staff Development: Marilyn Lees
· Grab and Go breakfast will be on September 21.
· Employee of the Quarter Award was given to: Jonathan Harper.
Student Life/Community Services: Casey Ray
· Campus Commitment will be Monday, September 21st .
o Volunteers are still needed
· There will be numerous Welcome week events:
o Snow cones, outdoor movies and caricature artists
o Come and enjoy the events
The Table of Contents: Joe Dipaolo and Katie O’Neill
· Chef Chuck Baloue will be here through the end of this month. He will be helping with Catering and the Table of Contents.
· Please continue cc Joe, Katie and Chuck on emails
Open Forum/Discussion:
· No business was brought up at this time.
Trivia Question:
If you see the following virus update image at the bottom of your computer screen, what should you do?
1. Call Tim Deaver 2. Click on the image and run the program 3. Call Dell Customer Service
The answer: 2
Katie O’Neill and Jonathan Harper answered the question correctly.
Thanks to the bookstore for donating the prizes.
Wednesday, September 9, 2009
September Staff Forum Meeting 9-10-09 at 8:30 am
Come see us on the Warner Center Performance Platform!
Friday, August 28, 2009
Staff Forum Minutes for August 13, 2009
Attendance: Joe DiPaolo, Katie O’Neill, Kendra Linkous, David F. Williams, Joy Padgett, Alice Hutzel-Bateson, Tim Dillehay, Norman Holmes, Mary Kay Yaus, Sue Bidwell, Rhonda Carter, Terri Jackson, Kasia Wilson, Jeff Crabtree, Tim Deaver, Kelly Kirkpatrick, Casey Ray, Ray Irwin, Candy Sheradin, Bridget Goggin, Michael Drobnack, Bret Whitaker, Laura Walsh, Kathy Cope, Jamie White, Liz Edwards, Ferdinand Avila-Medina, Tauni Graham, Marilyn Lees, Elaine Stevens, Connie Zang, Terry Gill, Spencer Kearton, Joe Snow, Sherry Abbott, Rose Hart, Corri Edwards, Jasmin Hennosy, Julie Ketner
Welcome: Corri Edwards
New Staff Forum Officers-
Julie Ketner, Secretary
Jasmin Hennosy, Vice Chair
Corri Edwards, Char
• Corri noted the reusable agendas that will be on the tables each time. The front has the monthly agenda items and the back has the schedule of hosts.
• The bookstore has generously offered to provide the prizes for the trivia question/drawing for each meeting.
• We would like to have representation of every department on campus at Staff Forum. There will be a drawing for a food-related party for the department with the best attendance.
• We will like to focus on health-related topics this year.
Introductions:
Monthly Hosts- ITS and Services Center
Services Center- Sue Bidwell
• Introduced Mary Kay Yaus who is normally at the front window and Rhonda Carter does most of the copying.
• Sue asks that if you have large jobs, send them in as soon as possible.
• The new Kodak is coming soon. It is a “green” copier that uses less electricity. The Services center is trying to stay green as well by using recycled paper. Our campus is the first customer to have this new type of copier. The services center is always here to help you and they can be reached at extension 213.
ITS: Corri Edwards
• Jeff Crabtree is the new manager of IT Support Services. Kelly Kirkpatrick is the new “Linda Graves” as the Database Programmer and is working with Constanza Sands. Kasia Wilson is the Technical Services Coordinator, Tim Deaver introduced himself as “the network guy”. Joe Snow, Terry Gill, Julie Ketner, and Corri Edwards work in the telCenter.
• Jeff announced that he is now in an assessment phase for the Help Desk. He announced that campus staff should feel free to call him with comments about how things have worked before and/or ideas for improvement.
• The quarterly computer refresh is coming up.
Employee updates: Sherry Abbott (please see document at the end of the minutes)
• The 2009 Faculty Staff Health and Benefits Festival will be in October.
• The Ergonomics Workshop will be August 27 in H64 at 11:30. Bring your lunch.
New Business:
• Management Changes in Campus Dining: Katie O’Neill
o Forrest Shirkey is no longer with the Table of Contents. They are very sad to see him go. Joe DePaolo is managing the catering concerns. If you have catering needs they will still be able to be addressed.
o Rick Barnes is the interim manager. Feel free to email him with any questions or concerns about operations or catering, but please be sure to carbon-copy Katie and Joe.
o There will be a new operations manager sometime in the Fall.
o Feel free to contact Joe or Katie with any questions or concerns
o The new manager position will be posted on the OSU employment web site. The position will be split into two full time positions; Operations Manager and Sous Chef.
• Program Assistant in OSUN Math Center: Rose Hart
o A Program Assistant in the OSUN Math Center has been hired- Sudha Kolathu Parambil will begin in the fall. She comes to us from Columbus State and OSU Columbus and has won teaching awards.
• Web Redesign/CMS Project Status: Corri Edwards
o OSU migration July 29-August 14
o COTC migration August 12- September 4.
o If you need any assistant call Nicole Criner
Area Updates:
Career Services: No representative present
• Corri noted that they are in the process of hiring a new Customer Service Representative.
Development Office: Laura Walsh
• Beautiful new painting in the Warner Center was donated by Karsten and Dorothy Adison.
Facilities/Project Manager: No department representative present.
Human Resources: Sherry Abbott
• See announcement from the beginning of the meeting.
ITS: Tim Deaver
• Showed attendees how to know when you need a virus update.
• There will be a new MCSS (minimum computer safety standards) program.
• Safe Connect- assess machine before connecting to internet. It checks for antivirus and firewall.
• Safety Key- will make sure authentication is through Newark Campus network. If your machine is not on the network, you will see a Safe Connect screen. Simply log in with your normal user name and password.
• Phishing Attempts- there are a lot of phishing attempts. This week there were over 300 accounts hijacked. IT will never ask for your user name and password. When an account is hijacked, it is then used to send out spam to the world. Consequently, servers all over block all OSU emails.
• Dialing plan
o Currently, 3-digit extensions are used, but the campus will be moving to 5-digit extensions.
o Under the current system, there are only 43 numbers left until we run out of extensions.
o You won’t lose your current extension, there will simply be some new numbers added to it.
• Question was asked about cell phone reception in the buildings. Unfortunately, cell phone reception is limited in all buildings.
• Question was asked about guest account logons- Joe Snow has lecture accounts for podiums in classrooms. The new Safe Connect software will not affect that.
Marketing: Alice Hutzel-Bateson
• Reminder- Marketing will work with you to redesign your department brochures if you are updating it. Email Alice and carbon copy Jasmin.
• Suzanne Bressoud has been promoted to Assistant Director of Marketing and PR.
• All full-time employees will be invited to the Welcome Back Luncheon on Wednesday, September 16, 11:30-1:00 in the Reese Center.
Safety and Security: Norm Holmes
• Staff Parking permits are not available yet, but have been ordered. Don’t worry about expiration dates of tags here on this campus.
• ATM machine is now located in Warner.
• Blood Pressure machine now in the alcove in Hopewell hall.
• Antibiotic stations are now all over campus. Doug Warthen along with Housekeeping coordinated this program.
Staff Development: Marilyn Lees
• Employee of the quarter nominations are due soon.
• Annual ‘Get Started Grab ‘n Go’ breakfast’ will be September 21, 8-9:30 am in WC 126.
• The much awaited scavenger hunt list was distributed. It will be emailed to everyone this year.
• The scavenger hunt will be Thursday, August 20th.
Student Life/Community Services: Casey Ray
• Campus Commitment will be on September 21 1:00-4:00. If anyone is interested in being a team leader or volunteer, please contact Casey before September 15.
The Table of Contents: Joe Dipaolo and Katie O’Neill
• Please cc Joe and Katie and Rick if you email anyone from that department. This will help with communication.
Open Forum/Discussion:
• The 5 new classrooms in Founders will be available this fall.
• Newark Campus Staff Forum Web Page is available to see. We won’t be emailing out Word documents of the minutes any longer. They will be available for download from the web site and to view on the blog.
Trivia Question:
The Services Center announced at the last meeting that they are getting a new Kodak copy machine. When will copy machine services be unavailable for installation of the new machine?
A. Last two weeks of August B. It already happened C. First week of September
The answer: A
Terri Jackson won an OSU travel mug.
Joe DiPaolo won a COTC travel mug.
Thanks to the bookstore for donating the prizes.
Attendance: Joe DiPaolo, Katie O’Neill, Kendra Linkous, David F. Williams, Joy Padgett, Alice Hutzel-Bateson, Tim Dillehay, Norman Holmes, Mary Kay Yaus, Sue Bidwell, Rhonda Carter, Terri Jackson, Kasia Wilson, Jeff Crabtree, Tim Deaver, Kelly Kirkpatrick, Casey Ray, Ray Irwin, Candy Sheradin, Bridget Goggin, Michael Drobnack, Bret Whitaker, Laura Walsh, Kathy Cope, Jamie White, Liz Edwards, Ferdinand Avila-Medina, Tauni Graham, Marilyn Lees, Elaine Stevens, Connie Zang, Terry Gill, Spencer Kearton, Joe Snow, Sherry Abbott, Rose Hart, Corri Edwards, Jasmin Hennosy, Julie Ketner
Welcome: Corri Edwards
New Staff Forum Officers-
Julie Ketner, Secretary
Jasmin Hennosy, Vice Chair
Corri Edwards, Char
• Corri noted the reusable agendas that will be on the tables each time. The front has the monthly agenda items and the back has the schedule of hosts.
• The bookstore has generously offered to provide the prizes for the trivia question/drawing for each meeting.
• We would like to have representation of every department on campus at Staff Forum. There will be a drawing for a food-related party for the department with the best attendance.
• We will like to focus on health-related topics this year.
Introductions:
Monthly Hosts- ITS and Services Center
Services Center- Sue Bidwell
• Introduced Mary Kay Yaus who is normally at the front window and Rhonda Carter does most of the copying.
• Sue asks that if you have large jobs, send them in as soon as possible.
• The new Kodak is coming soon. It is a “green” copier that uses less electricity. The Services center is trying to stay green as well by using recycled paper. Our campus is the first customer to have this new type of copier. The services center is always here to help you and they can be reached at extension 213.
ITS: Corri Edwards
• Jeff Crabtree is the new manager of IT Support Services. Kelly Kirkpatrick is the new “Linda Graves” as the Database Programmer and is working with Constanza Sands. Kasia Wilson is the Technical Services Coordinator, Tim Deaver introduced himself as “the network guy”. Joe Snow, Terry Gill, Julie Ketner, and Corri Edwards work in the telCenter.
• Jeff announced that he is now in an assessment phase for the Help Desk. He announced that campus staff should feel free to call him with comments about how things have worked before and/or ideas for improvement.
• The quarterly computer refresh is coming up.
Employee updates: Sherry Abbott (please see document at the end of the minutes)
• The 2009 Faculty Staff Health and Benefits Festival will be in October.
• The Ergonomics Workshop will be August 27 in H64 at 11:30. Bring your lunch.
New Business:
• Management Changes in Campus Dining: Katie O’Neill
o Forrest Shirkey is no longer with the Table of Contents. They are very sad to see him go. Joe DePaolo is managing the catering concerns. If you have catering needs they will still be able to be addressed.
o Rick Barnes is the interim manager. Feel free to email him with any questions or concerns about operations or catering, but please be sure to carbon-copy Katie and Joe.
o There will be a new operations manager sometime in the Fall.
o Feel free to contact Joe or Katie with any questions or concerns
o The new manager position will be posted on the OSU employment web site. The position will be split into two full time positions; Operations Manager and Sous Chef.
• Program Assistant in OSUN Math Center: Rose Hart
o A Program Assistant in the OSUN Math Center has been hired- Sudha Kolathu Parambil will begin in the fall. She comes to us from Columbus State and OSU Columbus and has won teaching awards.
• Web Redesign/CMS Project Status: Corri Edwards
o OSU migration July 29-August 14
o COTC migration August 12- September 4.
o If you need any assistant call Nicole Criner
Area Updates:
Career Services: No representative present
• Corri noted that they are in the process of hiring a new Customer Service Representative.
Development Office: Laura Walsh
• Beautiful new painting in the Warner Center was donated by Karsten and Dorothy Adison.
Facilities/Project Manager: No department representative present.
Human Resources: Sherry Abbott
• See announcement from the beginning of the meeting.
ITS: Tim Deaver
• Showed attendees how to know when you need a virus update.
• There will be a new MCSS (minimum computer safety standards) program.
• Safe Connect- assess machine before connecting to internet. It checks for antivirus and firewall.
• Safety Key- will make sure authentication is through Newark Campus network. If your machine is not on the network, you will see a Safe Connect screen. Simply log in with your normal user name and password.
• Phishing Attempts- there are a lot of phishing attempts. This week there were over 300 accounts hijacked. IT will never ask for your user name and password. When an account is hijacked, it is then used to send out spam to the world. Consequently, servers all over block all OSU emails.
• Dialing plan
o Currently, 3-digit extensions are used, but the campus will be moving to 5-digit extensions.
o Under the current system, there are only 43 numbers left until we run out of extensions.
o You won’t lose your current extension, there will simply be some new numbers added to it.
• Question was asked about cell phone reception in the buildings. Unfortunately, cell phone reception is limited in all buildings.
• Question was asked about guest account logons- Joe Snow has lecture accounts for podiums in classrooms. The new Safe Connect software will not affect that.
Marketing: Alice Hutzel-Bateson
• Reminder- Marketing will work with you to redesign your department brochures if you are updating it. Email Alice and carbon copy Jasmin.
• Suzanne Bressoud has been promoted to Assistant Director of Marketing and PR.
• All full-time employees will be invited to the Welcome Back Luncheon on Wednesday, September 16, 11:30-1:00 in the Reese Center.
Safety and Security: Norm Holmes
• Staff Parking permits are not available yet, but have been ordered. Don’t worry about expiration dates of tags here on this campus.
• ATM machine is now located in Warner.
• Blood Pressure machine now in the alcove in Hopewell hall.
• Antibiotic stations are now all over campus. Doug Warthen along with Housekeeping coordinated this program.
Staff Development: Marilyn Lees
• Employee of the quarter nominations are due soon.
• Annual ‘Get Started Grab ‘n Go’ breakfast’ will be September 21, 8-9:30 am in WC 126.
• The much awaited scavenger hunt list was distributed. It will be emailed to everyone this year.
• The scavenger hunt will be Thursday, August 20th.
Student Life/Community Services: Casey Ray
• Campus Commitment will be on September 21 1:00-4:00. If anyone is interested in being a team leader or volunteer, please contact Casey before September 15.
The Table of Contents: Joe Dipaolo and Katie O’Neill
• Please cc Joe and Katie and Rick if you email anyone from that department. This will help with communication.
Open Forum/Discussion:
• The 5 new classrooms in Founders will be available this fall.
• Newark Campus Staff Forum Web Page is available to see. We won’t be emailing out Word documents of the minutes any longer. They will be available for download from the web site and to view on the blog.
Trivia Question:
The Services Center announced at the last meeting that they are getting a new Kodak copy machine. When will copy machine services be unavailable for installation of the new machine?
A. Last two weeks of August B. It already happened C. First week of September
The answer: A
Terri Jackson won an OSU travel mug.
Joe DiPaolo won a COTC travel mug.
Thanks to the bookstore for donating the prizes.
Monday, August 10, 2009
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