Staff Forum Minutes for February 11, 2010
Attendance: Joe DiPaolo, LeeAnn Wilson, Tauni Graham, Terri Jackson, Jamie White, Liz Edwards, Charlene Santee, Norman Holmes, John Weaver, Kendra Linkous, Mark Fegley, Travis Patrick, Marilyn Lees, Leslie Holler, Kasia Wilson, Howard Imhof, Jeff Crabtree, Mark Labutis, Holly Hagans, Jeseca MacDonald, Diane Jarzen, Misty Amacher, Candy Sheradin, Karen Prost, Nancy Shepard, Amanda Bays, Sherry Abbott, Mary Miller, Susan Aleshire, Bruce Weaver, Julie Ketner, Corri Edwards.
Welcome: Corri Edwards
• Reminder that next month is the town Hall meeting. Please submit your questions for Dr. Coe and Dr. MacDonald.
Monthly Hosts- Financial Aid and Child Development Center
• Financial Aid: Misty Amacher
o Misty Amacher- Senior Aid Advisor, Deb Clark- Senior Aid Advisor, Nancy Shepard- Advisor, Luci Hardesty- Advisor, Jessica MacDonald- Advisor, Holly Hagans- temporary Advisor, Kathy Holmes- Administrative Assistant, Amanda Schoop- advisor
• Child Development Center: Mary Miller
o Susan Aleshire is the assistant director.
o The CDC is in the midst of hiring cooperating lead teachers.
o There are currently child care openings for 18 month to 5 year olds.
o The CDC created cookbooks and they are available for $5.00 donation. If you are interested, contact the CDC.
New Business:
• Child Development Center Noteworthy Events: Mary Miller
o April 29th will be an open house. Mad Cap theatre puppets will be performing.
Area Updates:
Academic Labs: Terri Jackson
• There was no class the last two days.
Business and Accounting:
• No representative present.
Career Services:
• No representative present.
COTC Gateway:
• No representative present.
Development Office:
• No representative present.
Dining Services: Joe DiPaolo
• Katie O’Neill accepted a position up at the Columbus campus.
• There will be some updates to the menu at Spring quarter.
o Pizza by the slice
o 2 types of burgers
Value Size- burger, fries and small drink for $3.99
• Katie’s position will be posted on the OSU jobs web site.
Facilities:
• No representative present.
Human Resources: Sherry Abbott
• Employee Update (see update at the end of minutes).
• Biometric screenings will be held on April 28th at 8 am in HP 64.
o Register at http://www.osuhealthplan.com/screenings/register.
Information Technology Services: Jeff Crabtree, Howard Imhof
Jeff Crabtree
• Helpdesk Analyst position is open.
• Systems Specialist position is open.
Howard Imhof
• Added that these are two critical positions for frontline support and ITS will be doing its best to continue the level of support.
• Noted that Restricted Data includes: Student Information, Grades, Social Security Numbers, Information protected by FERPA, and financial aid accounts.
• Don’t copy any restricted data to your hard drive on your computer (C drive). That is a very un-secure location for that data.
• The most secure place for data is as follows (in order of highest level of security to lowest)-
o H drive = most secure (because only you have access to this drive)
o Department/Local Drive
o K drive
• Phishing Attempts through email. No legitimate business or academic institution will ever ask for your account information or ID via email.
• How can you tell if the web site you’re looking at is secure?
o Look at the web address for https. The ‘s’ means secure.
Library: Tauni Graham
• No update.
Marketing and PR:
• No representative present.
OSU Admissions and Advising: Mark Fegley
• Applications from all OSU campuses for autumn 2010 have increased for this year.
• The Columbus campus has met Dr. Gee’s goal of 25,000 applicants which is about 5,000 more than last year.
• 1578 applications for the Newark campus. This is 674 greater than last year
• Second choice applications are up by 535 this year and first choice applications have increased by 139.
Purchasing:
• No representative present.
Safety and Security: Norm Holmes
• Watch out for black ice.
• Howard Imhof asked the staff forum attendees if the communication was sufficient regarding the notification of campus closings.
o Web Site announcement
o Email
o Voicemail message to all phones connected on the global network
• A suggestion was made that wording on the web site be more specific about whether classes were cancelled, offices were closed, clinical, etc.
• The severe weather extension was noted as needing to be updated as well.
Staff Development: Marilyn Lees
• Soup cook-off is today, Thursday, February 11.
• Employee of the quarter nominations are due Friday, February 26th .
• There will be an announcement soon regarding the Staff Development Book Discussion Group.
o The book will be Step Out on Nothing by Byron Pitts.
Student Life:
• No representative present.
Next meeting will be the Town Hall meeting on March 11th in the Reese Ballroom.
Trivia Question: When is the Newark Campus Career Fair this year?
A. February 15, 11-2 in Adena
B. February 23, 11-2 in Adena
C. March 10, 11-2 in Adena
D. June 1, 11-2 in Adena
The Answer: B
The Winners: Tauni Graham and Norm Holmes
Thanks to the bookstore for providing the prizes!
Wednesday, March 3, 2010
Monday, February 8, 2010
Next Meeting Thursday, February 11, 8:30 am on the Warner Platform
Our hosts will be Financial Aid and the Child Development Center. See you there!
January Meeting Minutes
Staff Forum Minutes for January 14, 2010
Attendance: Amy Lister, Laura Walsh, Kendra Linkous, Terri Jackson, Leslie Holler, Jim Woolard, Norm Holmes, John Weaver, David I. Williams, Bruce Weaver, Joe DiPaolo, Derek Thatcher, Kasia Wilson, Tim Deaver, Marilyn Barber, Sue Bidwell, Jamie White, Liz Edwards, Dan Longstreth, Candy Sheradin, Sherry Abbott, Tauni Graham, Kyle Morgan, Elaine Stevens, Corri Edwards, Jasmin Hennosy, Julie Ketner
Welcome: Corri Edwards
• Opened the meeting with the trivia question.
Monthly Hosts- Development office and Library
• Library: Tauni Graham
o Susan Scott is the director of the library. John Crissinger and Will McElhaney are the librarians and help with collection development. Scott Bates works on weekends and focuses on serials. Shawn Brookbank is the evening Supervisor. Tauni Graham does everything else.
o Library asks that staff members not tell students that text books are housed in the library. There are some but not all.
o The study rooms located on the second floor of the library are reserved solely through the library. The rooms are available as walk in as long as it is not already reserved, or it can be reserved. They can be reserved for 4-hour blocks.
o The library has a cookbook collection, a classic movie collection as well as some extra materials available to borrow.
• Development: Laura Walsh
o Jennifer Roberts is the Director of Development.
o Laura is her assistant.
o There is currently an opening for an assistant director.
o There is a student worker through the WIA program. Joy has been a great help.
o The development office is the face of the office for philanthropic support. It also assists with Alumni Relations.
New Business:
• Career Fair: Derek Thatcher
o Annual Career Fair Tuesday 2/23 from 11-2 in the Adena Gymnasium.
o Open to current students and Alumni of COTC and OSUN.
o First year students are encouraged to attend.
o Why should a student attend a career fair?
Students who use the career center fair better than those who do not.
o There will be a new logo for the career development office.
o Volunteers are needed on Monday afternoon and the day of the fair, Tuesday.
o What do employers look for in candidates?
Looking at GPA, leadership experience, major, extracurricular experiences, school attended and volunteer work.
o Please spread the word about the Career Fair to students.
o Question: Do many students plan on receiving jobs from this fair? Answer: Yes. The fair began as an allied health fair and it has grown since. The office uses feedback from students to make sure this career fair benefits them.
• Center for Academic Success (CAS): Bruce Weaver
o The CAS is an umbrella under which there is a presence here on the Newark campus as well as all of the extended campuses.
o Math Lab- All campuses
1,384 students visited during Autumn quarter 2009.
Courses most inquired are: 100, 1210, 1215
o Education Media and Resource Center (Newark campus only)
Serves Early childhood development
o Communications Resource Center (CRC)- Writing Lab, Speech Lab- All campuses
802 students visited during Autumn Quarter 2009.
o ABLE- Adult Basic Literacy and Education (Newark Campus only)
Support for developmental education before pre-college courses
Monday-Thursday evenings
o The CAS works closely with the tutoring center.
o The CAS is here to help all students regardless of their performance in their classes. They can help students that are in academic distress or the B student that wants to be an A student.
Area Updates:
Academic Labs:
No update.
Business and Accounting:
No representative present.
Child Development Center:
No representative present.
COTC Gateway:
No representative present.
Development Office: Laura Walsh
• Looking for nominations for the Outstanding Alumni Award given during the June commencement.
o Forms are available on the web site (http://www.cotc.edu/alumni/alumni-awards/Pages/index.aspx).
o Please return forms by March 5th, 2010.
• Central Ohio Technical College 40th Anniversary celebration will take place throughout 2011.
o If you have any ideas, please contact Jennifer Roberts.
o Kickoff will be January 29, 2011.
o The kickoff for internal employees will be during Faculty Development days and also the annual Welcome Batch luncheon.
• There will be a cost-shared campaign during the autumn quarter.
Dining Services: Joe DiPaolo
• Working with Columbus to reduce prices and streamline production in the Table of Contents during spring quarter.
• The Operations Manager job position will be reposted. Hopefully there will be someone permanently in the position by summer 2011.
• There will be more updates in February.
Facilities: Jim Woolard
• COTC purchased the Grand Host East facility in early January. Classes will begin there in the spring.
• Ariel Hall will be renovated. Construction will run from June 2010-2011.
• Founders and Hopewell Renovation duration will be one and half years. This will begin in spring this year.
• Safety and Security
o There is plenty of parking for students.
o Students are being ticketed for parking in Faculty and Staff parking.
o Be very careful of black ice.
o Sanitizer program will continue despite the fact that it is costly.
• A suggestion was made to have security visible in the parking lots during the lunch hour so that students are further discouraged from parking in faculty/staff spots.
• Terri Jackson mentioned that once a quarter, she sends batteries off to be recycled and that she will take other staff members’ batteries on the day that they will be sent off (but please not before that).
• Corri Edwards thanked Facilities for making everything on campus look so great.
Human Resources: Sherry Abbott
• Personnel Update (listed at the end of the minutes)
• Please read the Insurance and Dependents email from Jackie Parrill.
o If you have dependents, you will receive a packet from the third party.
o Failure to complete this paperwork will result in indefinitely terminating your dependents from your health insurance.
• There will be a health screening in March.
• There will be training for Hiring Managers on January 26th.
• Massage therapist will be here in February.
Information Technology Services: Kasia Wilson
• Thanked everyone for their participation on the 5 digit dialing transition.
• Mike Drobnack is now a full time, permanent staff member on campus.
• There is an opening at the Help Desk and the job description will be posted soon.
• TelCenter will be announcing the professional development schedule later this week or next week.
o There will be Microsoft, ANGEL and Carmen training.
Library:
No update.
Marketing:
No update.
OSU Admissions and Advising: Amy Lister
• There are 2,200 students enrolled.
• Recruitment for spring, summer and autumn is already occurring.
Purchasing:
No representative present.
Safety and Security: Mike Neff
• Make sure you have a parking tag displayed in your vehicle.
• The office is now able to perform National and Local background checks.
Services Center: Sue Bidwell
• If you have bulk mailings please call ahead.
Staff Development: Tauni Graham
• Game Day is today.
• February is soup and chili cook-off.
o You can either bring soup and chili or you can come enjoy it.
Student Life: Derek Thatcher
• DISCOVER software is up and running at the extended campuses.
o DISCOVER is designed to assist students looking at their career options.
• Kelvin Yarrington, extension 69184, is the VITA representative. VITA will be offering free tax preparation to members of the community here on campus.
• Please share any comments or suggestions about the transition to semesters as it would relate to student life.
Staff and Faculty Opportunities: Leslie Holler (reported after meeting adjournment)
• If you haven’t had the opportunity to sign up for the Pedometer Challenge, please email Marilyn Lees.
o The challenge is for winter quarter.
• There will be another orientation on how to use the equipment in the Adena Gymnasium. More information to come.
Trivia Question: On December 18, 2009, the Newark Campus transitioned to a 5 digit dialing system. If you were to check your voicemail and your phone number is 740.364.9501, what would you dial?
A. 501
B. 69501
C. 48501
D. 501 #
The Answer: None of the above! You would dial 49501
The Winners: Terri Jackson and Jamie White
Thanks to the bookstore for providing the prizes!
Attendance: Amy Lister, Laura Walsh, Kendra Linkous, Terri Jackson, Leslie Holler, Jim Woolard, Norm Holmes, John Weaver, David I. Williams, Bruce Weaver, Joe DiPaolo, Derek Thatcher, Kasia Wilson, Tim Deaver, Marilyn Barber, Sue Bidwell, Jamie White, Liz Edwards, Dan Longstreth, Candy Sheradin, Sherry Abbott, Tauni Graham, Kyle Morgan, Elaine Stevens, Corri Edwards, Jasmin Hennosy, Julie Ketner
Welcome: Corri Edwards
• Opened the meeting with the trivia question.
Monthly Hosts- Development office and Library
• Library: Tauni Graham
o Susan Scott is the director of the library. John Crissinger and Will McElhaney are the librarians and help with collection development. Scott Bates works on weekends and focuses on serials. Shawn Brookbank is the evening Supervisor. Tauni Graham does everything else.
o Library asks that staff members not tell students that text books are housed in the library. There are some but not all.
o The study rooms located on the second floor of the library are reserved solely through the library. The rooms are available as walk in as long as it is not already reserved, or it can be reserved. They can be reserved for 4-hour blocks.
o The library has a cookbook collection, a classic movie collection as well as some extra materials available to borrow.
• Development: Laura Walsh
o Jennifer Roberts is the Director of Development.
o Laura is her assistant.
o There is currently an opening for an assistant director.
o There is a student worker through the WIA program. Joy has been a great help.
o The development office is the face of the office for philanthropic support. It also assists with Alumni Relations.
New Business:
• Career Fair: Derek Thatcher
o Annual Career Fair Tuesday 2/23 from 11-2 in the Adena Gymnasium.
o Open to current students and Alumni of COTC and OSUN.
o First year students are encouraged to attend.
o Why should a student attend a career fair?
Students who use the career center fair better than those who do not.
o There will be a new logo for the career development office.
o Volunteers are needed on Monday afternoon and the day of the fair, Tuesday.
o What do employers look for in candidates?
Looking at GPA, leadership experience, major, extracurricular experiences, school attended and volunteer work.
o Please spread the word about the Career Fair to students.
o Question: Do many students plan on receiving jobs from this fair? Answer: Yes. The fair began as an allied health fair and it has grown since. The office uses feedback from students to make sure this career fair benefits them.
• Center for Academic Success (CAS): Bruce Weaver
o The CAS is an umbrella under which there is a presence here on the Newark campus as well as all of the extended campuses.
o Math Lab- All campuses
1,384 students visited during Autumn quarter 2009.
Courses most inquired are: 100, 1210, 1215
o Education Media and Resource Center (Newark campus only)
Serves Early childhood development
o Communications Resource Center (CRC)- Writing Lab, Speech Lab- All campuses
802 students visited during Autumn Quarter 2009.
o ABLE- Adult Basic Literacy and Education (Newark Campus only)
Support for developmental education before pre-college courses
Monday-Thursday evenings
o The CAS works closely with the tutoring center.
o The CAS is here to help all students regardless of their performance in their classes. They can help students that are in academic distress or the B student that wants to be an A student.
Area Updates:
Academic Labs:
No update.
Business and Accounting:
No representative present.
Child Development Center:
No representative present.
COTC Gateway:
No representative present.
Development Office: Laura Walsh
• Looking for nominations for the Outstanding Alumni Award given during the June commencement.
o Forms are available on the web site (http://www.cotc.edu/alumni/alumni-awards/Pages/index.aspx).
o Please return forms by March 5th, 2010.
• Central Ohio Technical College 40th Anniversary celebration will take place throughout 2011.
o If you have any ideas, please contact Jennifer Roberts.
o Kickoff will be January 29, 2011.
o The kickoff for internal employees will be during Faculty Development days and also the annual Welcome Batch luncheon.
• There will be a cost-shared campaign during the autumn quarter.
Dining Services: Joe DiPaolo
• Working with Columbus to reduce prices and streamline production in the Table of Contents during spring quarter.
• The Operations Manager job position will be reposted. Hopefully there will be someone permanently in the position by summer 2011.
• There will be more updates in February.
Facilities: Jim Woolard
• COTC purchased the Grand Host East facility in early January. Classes will begin there in the spring.
• Ariel Hall will be renovated. Construction will run from June 2010-2011.
• Founders and Hopewell Renovation duration will be one and half years. This will begin in spring this year.
• Safety and Security
o There is plenty of parking for students.
o Students are being ticketed for parking in Faculty and Staff parking.
o Be very careful of black ice.
o Sanitizer program will continue despite the fact that it is costly.
• A suggestion was made to have security visible in the parking lots during the lunch hour so that students are further discouraged from parking in faculty/staff spots.
• Terri Jackson mentioned that once a quarter, she sends batteries off to be recycled and that she will take other staff members’ batteries on the day that they will be sent off (but please not before that).
• Corri Edwards thanked Facilities for making everything on campus look so great.
Human Resources: Sherry Abbott
• Personnel Update (listed at the end of the minutes)
• Please read the Insurance and Dependents email from Jackie Parrill.
o If you have dependents, you will receive a packet from the third party.
o Failure to complete this paperwork will result in indefinitely terminating your dependents from your health insurance.
• There will be a health screening in March.
• There will be training for Hiring Managers on January 26th.
• Massage therapist will be here in February.
Information Technology Services: Kasia Wilson
• Thanked everyone for their participation on the 5 digit dialing transition.
• Mike Drobnack is now a full time, permanent staff member on campus.
• There is an opening at the Help Desk and the job description will be posted soon.
• TelCenter will be announcing the professional development schedule later this week or next week.
o There will be Microsoft, ANGEL and Carmen training.
Library:
No update.
Marketing:
No update.
OSU Admissions and Advising: Amy Lister
• There are 2,200 students enrolled.
• Recruitment for spring, summer and autumn is already occurring.
Purchasing:
No representative present.
Safety and Security: Mike Neff
• Make sure you have a parking tag displayed in your vehicle.
• The office is now able to perform National and Local background checks.
Services Center: Sue Bidwell
• If you have bulk mailings please call ahead.
Staff Development: Tauni Graham
• Game Day is today.
• February is soup and chili cook-off.
o You can either bring soup and chili or you can come enjoy it.
Student Life: Derek Thatcher
• DISCOVER software is up and running at the extended campuses.
o DISCOVER is designed to assist students looking at their career options.
• Kelvin Yarrington, extension 69184, is the VITA representative. VITA will be offering free tax preparation to members of the community here on campus.
• Please share any comments or suggestions about the transition to semesters as it would relate to student life.
Staff and Faculty Opportunities: Leslie Holler (reported after meeting adjournment)
• If you haven’t had the opportunity to sign up for the Pedometer Challenge, please email Marilyn Lees.
o The challenge is for winter quarter.
• There will be another orientation on how to use the equipment in the Adena Gymnasium. More information to come.
Trivia Question: On December 18, 2009, the Newark Campus transitioned to a 5 digit dialing system. If you were to check your voicemail and your phone number is 740.364.9501, what would you dial?
A. 501
B. 69501
C. 48501
D. 501 #
The Answer: None of the above! You would dial 49501
The Winners: Terri Jackson and Jamie White
Thanks to the bookstore for providing the prizes!
Thursday, January 7, 2010
Next Meeting Thursday, January 14, 8:30 am on the Warner Platform
Our hosts will be the Development office and the Library. See you there!
Staff Forum Minutes for December 10, 2009
Staff Forum Minutes for December 10, 2009
Attendance: Leslie Dowler, Liz Edwards, Kyle Morgan, Jamie White, Marilyn Barber, Teresa McGinnis, Katie O’Neill, Tauni Graham, Marilyn Lees, Leslie Holler, Terri Jackson, Jeff Crabtree, Howard Imhof, Kasia Wilson, Tim Deaver, Mike Drobnack, Jonathan Harper, Sherry Abbott, Becky Smith, Sue Bidwell, Charlene Santee, John Weaver, Dan Longstreth, Norman Holmes, Joe Snow, Travis Patrick, Suzanne Bressoud, Ann Donahue, Candy Sheradin, Diane Jarzen, Lori Garrabrant, Julie Ketner, Jasmin Hennosy, Corri Edwards.
Welcome: Corri Edwards
• We would like to again thank Pam McCoy at the bookstore for the wonderful gifts she has donated.
Monthly Hosts- OSU Admissions and Advising
• Advising: Kyle Morgan
o The advising office works with students once they’re enrolled here.
o Leslie Dowler works with exploring students.
o Marilyn Barber works with education-bound students.
o Liz Edwards is the records manager and handles student related matters.
• Admissions: Ann Donahue
o The admissions office is in charge of recruitment work and high schools, college fairs, business and industry.
o At this time we’re very involved in the access initiative as well.
New Business:
• Candle Lightings December 12 & 19: Corri Edwards for Melanie Bolender
o December 12 and 19th at 6:00 pm.
o Coshocton, Roscoe Village.
o COTC has sponsored two of the candles.
• 5 Digit Dialing: Kasia Wilson
o There are three main causes as to why we don’t like change.
We don’t know why the change is happening.
• Why are we changing this? We are out of phone numbers.
We don’t have the information; ‘What if?’
• What is going to happen- On Friday, December 18th at 6:00 pm, the phone system will go down.
o The security number, extension 237, will remain available during this time.
• On Monday morning, the phones will be back up. You will need to dial the 5-digits.
• For instance. The helpdesk is 366-9244. You now would dial 69244 instead of 244.
• Communication to faculty will be going out soon.
• There will be an updated phone directory distributed to mailboxes in the services center.
• There will also be a flyer with information about this process distributed to mailboxes in the services center.
• Voicemail and Express messaging will be changing too.
• Extended campuses will still be reached the same way.
• The change is ONLY the way we dial on campus. The direct-dial numbers will not be different.
The change is not usually introduced by oneself.
• Be sure to have the phone list readily available on your desk
• It might be a good idea to note your own frequently dialed numbers and post it somewhere on your desk as a handy reference.
• Howard Imhof also recognized Becky Smith for the tremendous amount of work she put into the updated phone list.
• Corri Edwards solicited ideas from attendees about ideas for guest speakers. If anyone things of anything, please email any of the staff forum officers (Corri Edwards, Jasmin Hennosy or Julie Ketner).
Area Updates:
Academic Labs: Terri Jackson
No update
Business and Accounting:
No representative present
Career Services:
No representative present
Child Development Center:
No representative present
COTC Gateway:
No representative present
Development Office:
No representative present
Dining Services: Katie O’Neill
• Table of contents will be open 7am-3 pm during the break.
• The Cyber café in the Reese Center will be closed for the break.
• Will be open until December 23rd.
• Human Resources: Sherry Abbott
• New appointments: Linda Chadwick, Tad Taylor, Pamela Bay, Michael Drobnack, Bruce Weaver, Chad Wyrick (for more information, see personnel updates at the end of minutes)
• Fran Davis and Dave Kurto are leaving us this month.
• Benefits eligible employees remember to do your Personal Health Assessment
• Your Plan for Health is divided into two parts
o Personal Health Assessment (PHA) for $20 reduction in monthly cost for benefits
o Incentive Point program. You can earn up to 125 points, worth one dollar each, for a possible payout of up to $125.
• For trouble with your PIN number, email Sherry Abbott so she can facilitate getting you connected with the Columbus contact.
• There will a contact coming to the Newark campus around the spring to talk about updates to the Your Plan for Health program.
• If you haven’t already seen the new website for HR employment, please check it out.
Information Technology Services: Jeff Crabtree
• ITS is working on updating asset records. There will be people checking NCCC numbers on equipment around campus.
• There are 125 refreshes for the Winter quarter.
• There is an open position for Systems Specialist. The hiring process is in progress.
• Helpdesk hours will change for the break:
o Open 7:30-7:00 pm Monday through Thursday.
o December 21st and 23rd , the Helpdesk will close at 5:00 pm.
• The first floor of LeFevre will be rewired the week of 12/13-12/18.
• Both COTC and OSU will be converting to semesters during the summer of 2012.
• The campus will move to Windows 7 in the spring or summer.
• The telCenter hours will remain the same other than the days the campus is closed.
Library: Tauni Graham
• The library has digital cameras and camcorders that are available to check out for a week.
Marketing: Suzanne Bressoud
• The office maintains a calendar of events that are open to the community
• Commencement is December 11th.
• 263 students are eligible
• 81% female
• Average age = 30, range 19-56 years of age.
• Graduates are earning degrees from 15 of COTCs program
• Holiday reception is Friday, December 18th.
OSU Admissions and Advising:
No updates
Purchasing:
No Representative Present
Safety and Security: Norm Holmes
• Remember to call security if students have a dead or locked out car
Facilities: Norm Holmes
• The walks will be slick
• The hallways will be slick because of the salt that gets tracked in.
• If you fall you must report this to safety and security and HR.
Staff Development: Marilyn Lees
• Door decoration judging will take place tomorrow.
• The door winners will be announced next week at the Potluck on Wednesday, 12/16 at 11:30. Faculty, staff and student employees are welcome. Bring a dish to share or a $5 donation.
• The Autumn quarter employee of the quarter will be announced.
• There will be a brown bag lunch and games in January.
• Pedometer challenge will begin for the winter quarter.
Student Life:
No Representative Present
Open Session:
Leslie Holler: Tuesday at 11:30 in the cardio room in the Adena gym, trainer at Advantage club will talk about how to use workout machines and etiquette.
Trivia Question: Who is the new Customer Service Representative located in Reese?
A. Julie Ketner
B. Becky Smith
C. Pam Beasley
D. Dolly Parton
Answer: Becky Smith
Winners: Leslie Dowler and Kyle Morgan
Thanks to the bookstore for providing the prizes!
Attendance: Leslie Dowler, Liz Edwards, Kyle Morgan, Jamie White, Marilyn Barber, Teresa McGinnis, Katie O’Neill, Tauni Graham, Marilyn Lees, Leslie Holler, Terri Jackson, Jeff Crabtree, Howard Imhof, Kasia Wilson, Tim Deaver, Mike Drobnack, Jonathan Harper, Sherry Abbott, Becky Smith, Sue Bidwell, Charlene Santee, John Weaver, Dan Longstreth, Norman Holmes, Joe Snow, Travis Patrick, Suzanne Bressoud, Ann Donahue, Candy Sheradin, Diane Jarzen, Lori Garrabrant, Julie Ketner, Jasmin Hennosy, Corri Edwards.
Welcome: Corri Edwards
• We would like to again thank Pam McCoy at the bookstore for the wonderful gifts she has donated.
Monthly Hosts- OSU Admissions and Advising
• Advising: Kyle Morgan
o The advising office works with students once they’re enrolled here.
o Leslie Dowler works with exploring students.
o Marilyn Barber works with education-bound students.
o Liz Edwards is the records manager and handles student related matters.
• Admissions: Ann Donahue
o The admissions office is in charge of recruitment work and high schools, college fairs, business and industry.
o At this time we’re very involved in the access initiative as well.
New Business:
• Candle Lightings December 12 & 19: Corri Edwards for Melanie Bolender
o December 12 and 19th at 6:00 pm.
o Coshocton, Roscoe Village.
o COTC has sponsored two of the candles.
• 5 Digit Dialing: Kasia Wilson
o There are three main causes as to why we don’t like change.
We don’t know why the change is happening.
• Why are we changing this? We are out of phone numbers.
We don’t have the information; ‘What if?’
• What is going to happen- On Friday, December 18th at 6:00 pm, the phone system will go down.
o The security number, extension 237, will remain available during this time.
• On Monday morning, the phones will be back up. You will need to dial the 5-digits.
• For instance. The helpdesk is 366-9244. You now would dial 69244 instead of 244.
• Communication to faculty will be going out soon.
• There will be an updated phone directory distributed to mailboxes in the services center.
• There will also be a flyer with information about this process distributed to mailboxes in the services center.
• Voicemail and Express messaging will be changing too.
• Extended campuses will still be reached the same way.
• The change is ONLY the way we dial on campus. The direct-dial numbers will not be different.
The change is not usually introduced by oneself.
• Be sure to have the phone list readily available on your desk
• It might be a good idea to note your own frequently dialed numbers and post it somewhere on your desk as a handy reference.
• Howard Imhof also recognized Becky Smith for the tremendous amount of work she put into the updated phone list.
• Corri Edwards solicited ideas from attendees about ideas for guest speakers. If anyone things of anything, please email any of the staff forum officers (Corri Edwards, Jasmin Hennosy or Julie Ketner).
Area Updates:
Academic Labs: Terri Jackson
No update
Business and Accounting:
No representative present
Career Services:
No representative present
Child Development Center:
No representative present
COTC Gateway:
No representative present
Development Office:
No representative present
Dining Services: Katie O’Neill
• Table of contents will be open 7am-3 pm during the break.
• The Cyber café in the Reese Center will be closed for the break.
• Will be open until December 23rd.
• Human Resources: Sherry Abbott
• New appointments: Linda Chadwick, Tad Taylor, Pamela Bay, Michael Drobnack, Bruce Weaver, Chad Wyrick (for more information, see personnel updates at the end of minutes)
• Fran Davis and Dave Kurto are leaving us this month.
• Benefits eligible employees remember to do your Personal Health Assessment
• Your Plan for Health is divided into two parts
o Personal Health Assessment (PHA) for $20 reduction in monthly cost for benefits
o Incentive Point program. You can earn up to 125 points, worth one dollar each, for a possible payout of up to $125.
• For trouble with your PIN number, email Sherry Abbott so she can facilitate getting you connected with the Columbus contact.
• There will a contact coming to the Newark campus around the spring to talk about updates to the Your Plan for Health program.
• If you haven’t already seen the new website for HR employment, please check it out.
Information Technology Services: Jeff Crabtree
• ITS is working on updating asset records. There will be people checking NCCC numbers on equipment around campus.
• There are 125 refreshes for the Winter quarter.
• There is an open position for Systems Specialist. The hiring process is in progress.
• Helpdesk hours will change for the break:
o Open 7:30-7:00 pm Monday through Thursday.
o December 21st and 23rd , the Helpdesk will close at 5:00 pm.
• The first floor of LeFevre will be rewired the week of 12/13-12/18.
• Both COTC and OSU will be converting to semesters during the summer of 2012.
• The campus will move to Windows 7 in the spring or summer.
• The telCenter hours will remain the same other than the days the campus is closed.
Library: Tauni Graham
• The library has digital cameras and camcorders that are available to check out for a week.
Marketing: Suzanne Bressoud
• The office maintains a calendar of events that are open to the community
• Commencement is December 11th.
• 263 students are eligible
• 81% female
• Average age = 30, range 19-56 years of age.
• Graduates are earning degrees from 15 of COTCs program
• Holiday reception is Friday, December 18th.
OSU Admissions and Advising:
No updates
Purchasing:
No Representative Present
Safety and Security: Norm Holmes
• Remember to call security if students have a dead or locked out car
Facilities: Norm Holmes
• The walks will be slick
• The hallways will be slick because of the salt that gets tracked in.
• If you fall you must report this to safety and security and HR.
Staff Development: Marilyn Lees
• Door decoration judging will take place tomorrow.
• The door winners will be announced next week at the Potluck on Wednesday, 12/16 at 11:30. Faculty, staff and student employees are welcome. Bring a dish to share or a $5 donation.
• The Autumn quarter employee of the quarter will be announced.
• There will be a brown bag lunch and games in January.
• Pedometer challenge will begin for the winter quarter.
Student Life:
No Representative Present
Open Session:
Leslie Holler: Tuesday at 11:30 in the cardio room in the Adena gym, trainer at Advantage club will talk about how to use workout machines and etiquette.
Trivia Question: Who is the new Customer Service Representative located in Reese?
A. Julie Ketner
B. Becky Smith
C. Pam Beasley
D. Dolly Parton
Answer: Becky Smith
Winners: Leslie Dowler and Kyle Morgan
Thanks to the bookstore for providing the prizes!
Tuesday, December 1, 2009
Next Meeting Thursday, December 10
December 10, 2009, 8:30 am on the Warner Performance Platform. The hosts will be OSU Admissions and Advising.
Wednesday, November 25, 2009
November Meeting Minutes
Staff Forum Minutes for November 12, 2009
Attendance: Joe Snow, Kasia Wilson, Brandi Ross, Marilyn Lees, Tauni Graham, Terri Jackson, Leslie Holler, Laura Walsh, Kelly Kirkpatrick, Steve Veyon, Paul Green, Norm Holmes, Becky Smith, Leslie McLaughlin, Patsy Henderson, Sherry Abbott, Nicia Carry, mark Fegley, Vorley Taylor, Jamie White, Elaine Stevens, Brent Stark, Mark Labutis, Alice Hutzel-Bateson, Julie Ketner, Jasmin Hennosy
Welcome: Jasmin Hennosy
Monthly Hosts- COTC Gateway
Gateway Introduction: Mark Labutis
• The Gateway manages students from when they are first interested in COTC all the way through graduation.
• Gateway update- this autumn 4,341 students enrolled, a record.
New Business:
• Ohio State Newark Fall Term Updates- Mark Fegley
o Record high enrollment (by 10 students)
o In February, applications were down at all campuses and regional campuses were dramatically down.
o The numbers of Newark students moving to the Columbus campus in their second year is increasing.
o How did it turn around?
Regional Marketing Campaign
Later Registrations
4% Higher Matriculation Rate
Economic Impact
Warner Center attraction
o Registration skyrocketed after July 10th
o Full time students are the same for the 2nd year, Part time students has increased by 12.9%
o Males are up 4.8% while females are down 0.9%
o Under age 21 is up 5.36% and 21 and older down 4.95%
o Students are from 69 of Ohio’s 88 counties
o Diversity is up by 15%
o If you have any in-depth questions, please ask Ann Donahue
Area Updates:
Career Services: No representative present
Development Office: Laura Walsh
• Nominations are still being accepted for the newly created Transitions Award.
Facilities/Project Manager:
• No updates.
Human Resources: Sherry Abbott
• Please meet the new campus employees; Nicia Cary, Assistant Director of Human Resources and Steve Veyon, PC Network Administrator.
• Thanks to everyone that helped and assisted with the benefits table. Marketing helped man tables and Amy Bischoff helped as well.
• Reminder that you have until the 30th of the month to finish your PHA for the discount on your benefits.
• Please take a look at http://jobs.cotc.edu to see the new online application system. There will be no more paper applications for COTC.
• Please see the full listing of Personnel Updates at the end of this document.
ITS: Kasia Wilson
• Starting to work on the project list for the Winter Break. Let ITS know of anything that needs attention by calling or emailing.
• There will be many refreshes over the Winter Break for classrooms, labs and faculty computers. There will be a list published of computers that will be refreshed. See the web site in the next few weeks for the refresh list.
• There will be updates for the policies and procedures and manuals over the next few months.
• The technician position will be filled soon.
• Windows 7 will be rolled out as soon as possible.
Marketing: Alice Hutzel-Bateson
• COTC received two Gold Medallion awards from the National Council for Marketing & Public Relations (NCMPR). One each for the poster/overview and COTC Viewbook. And a Bronze Medallion award for the Knox Capital Campaign press conference program.
• Thanks to Leslie Lenzo McLaughlin for her graphic design work
• Leslie’s title is now Senior Graphic Designer because of her more than 20 years of experience in the field, 10 of those being here at this campus.
• December 4 is the Holiday Celebration and Santa Visit
o This event is campus-wide and open to the public.
• Friday December 18th from 3-5 is the Holiday Open House for campus faculty and staff only. This celebration for employees takes place in the Reese Center.
• Winter Commencement is Friday, December 11 at 6:30 pm, also in the Reese Center.
• Stop by the Marketing office to see the NCMPR medallion awards.
Safety and Security: Norm Holmes
• Check expiration date on parking permit. If you get a ticket in Columbus for an expired ticket, there is nothing they can do.
• Security has guest permits if you don’t have an ‘A’ or ‘B’ tag. It is for one day only.
Staff Development: Marilyn Lees
• Staff Development is sponsoring a book discussion group. Please fill out the survey which is included on the table.
• Autumn employee of the quarter nominations are due on November 30th. The nomination form is available on the staff development web site.
• The holiday door decorating contest will be coming up.
• Holiday potluck will be December 16th from 11:00-1:00. This is where the door decorating contest winners will be announced.
Student Life: Elaine Stevens & Vorley Taylor
• Introduced Becky Smith the new Customer Service Representative located in Reese.
• Annual intercultural series begins today in W175 at 12:30.
• Next week is beat Michigan Week with piñatas, t-shirts, buckeye necklaces and more.
• Student Cultural Council- November 18th from 5:30-6:30 in WC 175Presentation on Thailand.
The Table of Contents: No representative is present
Open Session:
Jamie White- As winter quarter is approaching, it is a good time to remind everyone that all OSU Newark class cancellations are listed online. It is the quickest way to access the cancellations instead of calling the front counter. The Class Cancellations link is in the drop-down box under Current Students.
Trivia Question:
Last month, Tara Houdeshell and Katey Borland came to speak about the campus Access Initiative with Katie Rappaport and Jena Pugh, both volunteers with __________.
A. The Ohio Board of Regents
B. Ohio College Access Network
C. AmeriCorps VISTA
D. AmeriCorps Teach for America
The answer is ‘C’.
Marilyn Lees and Vorley Taylor won OSU and COTC travel mugs.
Thanks to the bookstore for providing the prizes.
Attendance: Joe Snow, Kasia Wilson, Brandi Ross, Marilyn Lees, Tauni Graham, Terri Jackson, Leslie Holler, Laura Walsh, Kelly Kirkpatrick, Steve Veyon, Paul Green, Norm Holmes, Becky Smith, Leslie McLaughlin, Patsy Henderson, Sherry Abbott, Nicia Carry, mark Fegley, Vorley Taylor, Jamie White, Elaine Stevens, Brent Stark, Mark Labutis, Alice Hutzel-Bateson, Julie Ketner, Jasmin Hennosy
Welcome: Jasmin Hennosy
Monthly Hosts- COTC Gateway
Gateway Introduction: Mark Labutis
• The Gateway manages students from when they are first interested in COTC all the way through graduation.
• Gateway update- this autumn 4,341 students enrolled, a record.
New Business:
• Ohio State Newark Fall Term Updates- Mark Fegley
o Record high enrollment (by 10 students)
o In February, applications were down at all campuses and regional campuses were dramatically down.
o The numbers of Newark students moving to the Columbus campus in their second year is increasing.
o How did it turn around?
Regional Marketing Campaign
Later Registrations
4% Higher Matriculation Rate
Economic Impact
Warner Center attraction
o Registration skyrocketed after July 10th
o Full time students are the same for the 2nd year, Part time students has increased by 12.9%
o Males are up 4.8% while females are down 0.9%
o Under age 21 is up 5.36% and 21 and older down 4.95%
o Students are from 69 of Ohio’s 88 counties
o Diversity is up by 15%
o If you have any in-depth questions, please ask Ann Donahue
Area Updates:
Career Services: No representative present
Development Office: Laura Walsh
• Nominations are still being accepted for the newly created Transitions Award.
Facilities/Project Manager:
• No updates.
Human Resources: Sherry Abbott
• Please meet the new campus employees; Nicia Cary, Assistant Director of Human Resources and Steve Veyon, PC Network Administrator.
• Thanks to everyone that helped and assisted with the benefits table. Marketing helped man tables and Amy Bischoff helped as well.
• Reminder that you have until the 30th of the month to finish your PHA for the discount on your benefits.
• Please take a look at http://jobs.cotc.edu to see the new online application system. There will be no more paper applications for COTC.
• Please see the full listing of Personnel Updates at the end of this document.
ITS: Kasia Wilson
• Starting to work on the project list for the Winter Break. Let ITS know of anything that needs attention by calling or emailing.
• There will be many refreshes over the Winter Break for classrooms, labs and faculty computers. There will be a list published of computers that will be refreshed. See the web site in the next few weeks for the refresh list.
• There will be updates for the policies and procedures and manuals over the next few months.
• The technician position will be filled soon.
• Windows 7 will be rolled out as soon as possible.
Marketing: Alice Hutzel-Bateson
• COTC received two Gold Medallion awards from the National Council for Marketing & Public Relations (NCMPR). One each for the poster/overview and COTC Viewbook. And a Bronze Medallion award for the Knox Capital Campaign press conference program.
• Thanks to Leslie Lenzo McLaughlin for her graphic design work
• Leslie’s title is now Senior Graphic Designer because of her more than 20 years of experience in the field, 10 of those being here at this campus.
• December 4 is the Holiday Celebration and Santa Visit
o This event is campus-wide and open to the public.
• Friday December 18th from 3-5 is the Holiday Open House for campus faculty and staff only. This celebration for employees takes place in the Reese Center.
• Winter Commencement is Friday, December 11 at 6:30 pm, also in the Reese Center.
• Stop by the Marketing office to see the NCMPR medallion awards.
Safety and Security: Norm Holmes
• Check expiration date on parking permit. If you get a ticket in Columbus for an expired ticket, there is nothing they can do.
• Security has guest permits if you don’t have an ‘A’ or ‘B’ tag. It is for one day only.
Staff Development: Marilyn Lees
• Staff Development is sponsoring a book discussion group. Please fill out the survey which is included on the table.
• Autumn employee of the quarter nominations are due on November 30th. The nomination form is available on the staff development web site.
• The holiday door decorating contest will be coming up.
• Holiday potluck will be December 16th from 11:00-1:00. This is where the door decorating contest winners will be announced.
Student Life: Elaine Stevens & Vorley Taylor
• Introduced Becky Smith the new Customer Service Representative located in Reese.
• Annual intercultural series begins today in W175 at 12:30.
• Next week is beat Michigan Week with piñatas, t-shirts, buckeye necklaces and more.
• Student Cultural Council- November 18th from 5:30-6:30 in WC 175Presentation on Thailand.
The Table of Contents: No representative is present
Open Session:
Jamie White- As winter quarter is approaching, it is a good time to remind everyone that all OSU Newark class cancellations are listed online. It is the quickest way to access the cancellations instead of calling the front counter. The Class Cancellations link is in the drop-down box under Current Students.
Trivia Question:
Last month, Tara Houdeshell and Katey Borland came to speak about the campus Access Initiative with Katie Rappaport and Jena Pugh, both volunteers with __________.
A. The Ohio Board of Regents
B. Ohio College Access Network
C. AmeriCorps VISTA
D. AmeriCorps Teach for America
The answer is ‘C’.
Marilyn Lees and Vorley Taylor won OSU and COTC travel mugs.
Thanks to the bookstore for providing the prizes.
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