Thursday, October 1, 2009
Next meeting: October 8, 8:30 am
Our next meeting will be on Thursday, October 8th at 8:30 a.m. Come see us on the Warner platform.Our Hosts for the month is the Office of Student Life.
September Meeting Minutes
Staff Forum Minutes for September 10, 2009
Attendees: Lora Row, Jenny Barthen, Morgan Evens, Janice Boyce, Randi Redman, Melissa Sessor, Jamie White, Marilyn Lees, Chuck Baloue, Rick Nelson, Amy White, Laura Walsh, Robin Bussey, Travis Patrick, Jonathan Harper, Joe Snow, Kelly Kirkpatrick, John Roberts, Jeff Crabtree, Mark Fegley, Casey Ray, Karen Prost, Rachel Bailey, Joy Padgett, Sheila Carpenter, Lisa Orr, Leslie Dowler, Howard Imhof, Tim Deaver, Brandi Ross, Kasia Wilson, David I. Williams, Joe DiPaolo, Katie O’Neill, Greg Halbe, Tauni Graham, Julie Ketner, Jasmin Hennosy, Corri Edwards
Welcome: Corri Edwards
· Reminders- there will be a special prize for those departments that have the best attendance. Also, there is a trivia question each meeting that you can win a prize if you get the answer correct.
Introductions: Lisa Orr
· Monthly Hosts- Accounting and Business & Finance
· Introduced Jenny Barthen, Morgan Evans, Janice Boyce, Randi Redman, Amy White, John Roberts and Melissa Sessor. David Brillhart pursues all future projects.
· Accounting- works with budgets, auditing, and paperwork submitted by staff and faculty. There are also external auditors on campus. Lisa summarized their department by saying “We pay our bills and we pay our people”.
Employee Updates: Sherry Abbott
· Please see listing at the end of the document.
New Business:
· Your Plan for Health (YPFH): Sherry Abbott
o There are great benefits by doing the personal health assessment online. If completed, you can save $15 per month on your health insurance bill.
o What is YP4H?
§ Multi-phase, multi-year approach to changing the way faculty & staff think about health.
§ Eligible individuals are OSU faculty & staff who are benefits-eligible. COTC faculty & staff who are enrolled in university medical plan.
§ One-stop-shop for YP4H programs.
· Includes PHA and incentive tracking and WebMD tools such as coverage advisor, personal health record, symptom checker and e-newsletters.
· Make the site your own by entering more information for an enhanced user experience.
o Registration
§ http://www.yourplanforhealth.com/
· Register for site
· Request new PIN number
o Complete your Personal Health Assessment (PHA)
§ Questionnaire that provides critical
§ The ‘personal health’ site allows you to track your health
o Incentive Points Program
§ Earn points for participation in health-related activities
§ 125 points=$125 (after applicable taxes)
§ Based on honor system
o Contact OHR customer service
§ Email: service@hr.osu.edu
§ Phone: 614-292-1050; 1-800-678-6010
o Questions
§ Question- can you track the health for your children [on the website]? Answer- Yes
o Open Enrollment for health benefits will be October 26-November 6 this year.
§ Insurance rates won’t change very much
o Benefits fair will be October 21st from 10 am- 1 pm in the Reese Center
§ HR encourages you to come and take advantage of the multiple screenings that we’ll have there.
· Bone density, hearing, skin screenings and also flu shots will be available.
· Big Brothers/Big Sisters: Robin Bussey
o For the past 2-3 years, faculty, staff and students have been able to tutor young children in some area schools.
o Tara Houdeshell is the COTC community access coordinator has met with Big Brothers and Sisters.
o We will be participating in the “Lunch Buddies” program.
§ 1 hour per week with the permission of your supervisor to spend 30-45 minutes with a student that needs mentoring.
· Could be reading, going outside to play four-square.
o There will be Big Brothers and Big Sisters representatives on campus to talk about this program on October 6 and 7.
o Children will be 1st – 5th grade.
o It is incredibly important to understand that this is a commitment and it is very important to be there for the child every week.
o Keep an eye out for a campus-wide email about this opportunity.
· Earthworks: Sheila Carpenter
o The earthworks center is in Baker House across the street from the campus.
o There are many events coming up.
§ 70 mile walk from Chillicothe to the Earthworks
§ Newark Earthworks Day will be October 17
· Speakers will include Chief Glenna Wallace, Dr. Lindsay Jones, Dr. Bradley Lepper, Dr. William Romain, and Vincent Stanzione
§ Harvest fest on September 26. Indigenous garden will be shown
§ Art show in the LeFevre gallery
o The earthworks here in town are two very large geometrical structures built by ancient people.
o Because of the budget cuts, the Earthworks Center is adopting some of the responsibilities that the Ohio Historical Society used to handle. Because of this, there are five new employees at the earthworks center.
· OSU Advising and Admissions: Mark Fegley
o There is a new VISTA volunteer who is working with OSU, A call to College, COTC, Denison and Newark City Schools on Access Initiative.
o There are two new initiatives with COTC, Denison and Licking Valley High School
§ There is to be a teacher in-service day to train teachers to be “college mentors” on Friday, September 18 at Denison university in the Morning and here on campus in the afternoon.
§ A FAFSA Forecaster pilot with COTC, Denison and Licking Valley juniors (and possibly younger) will give families and idea of their potential aid packages.
o It is a challenging time of year for the OSU Advising and Admissions office as they are still working hard to bring in the class of 2009 and the beginning of recruitment for the 2010 class has already begun. Registrations for 2009 are on target for budget projection. We are working closely with Advising, Fees and Deposits, and Financial Aid to make sure students can pay their fees on time.
o Regional campus marketing campaign was successful in bringing more applications to the regional campuses. There will be more campaigns like this in the future.
Area Updates:
Career Services: Casey Ray for Derek Thatcher
· Customer Service search is still in process.
Development Office: Laura Walsh
· COTC Alumni Council has decided to split the Outstanding Alumni Award into two. There will also be a Transitions Award.
· Transitions Award will be for COTC alumni Faculty and staff, who have made the transition from student to partner in career development, making a difference in the lives of current students.
· Please make nominations for this award that will be given out in December.
· The nomination form is available on the COTC Alumni website
o http://www.cotc.edu/alumni/alumni-awards/Pages/index.aspx
Safety and Security: Norm Holmes & Facilities/Project Manager: Jim Woolard
· Norm Holmes introduced Mike Neff, the new director of Safety and Security.
· Mike Neff reported that the parking lots are being worked on.
· Safety and Security is working on a new web site.
· The phone system will be updated soon.
o The menu will be changing
o Eventually the radio system will be phased out
o The 300 extension will be phased out, too. You can call 237
· Rick Nelson reported several project announcements and updates.
o New classrooms in Founders Hall are finished and will be online for Fall quarter
o Entergy efficient light-harvesting
o Multi-media equipped
o Drilling in Founders will be finished next week
o Hopewell hall roof is being worked on
o Construction: Phase 1 will begin July 2010
o Gateway in Pataskala has been renovated. There are three new classrooms
o New sidewalk will be created between the Reese patio and Lefevre
o Continuing to increase signs on campus
· Jim Woolard reported that with the new opening of the classrooms, there will be up to 260 students at any point in the day in Founders Hall.
· Thanked staff for responding to survey
Human Resources: Sherry Abbott
· Currently in implementation phase for online tracking system for COTC job applicants which should be implemented by the end of the year.
ITS: Howard Imhof
· This is one of the busiest times of the year for ITS.
· Refreshing systems, implementing new software, outfitting new classes with multi-media capabilities.
· The new websites will be in production next weekend. There have been 60-70 individuals migrating information from the old site into the new ones. There has been a phenomenal effort across campus to get this in motion.
o Phase 2 and 3 of this will be establishing a group collaboration capability using Sharepoint. Faculty can use it to collaborate with students
· Status of reorganization is nearing the end. Recent hires includes two new help desk analysts; Jonathan Harper and Brandi Ross. Jonathan has been a help desk analyst for a long time and is now full-time and permanent. Brandi also has been with the help desk as a student employee and is now full-time, permanent. The last hire that is in process will be working with Tim Deaver. Once this person is hired, the reorganization will be finished.
· The goal of ITS is to provide excellent customer service to the campus.
Marketing: Jasmin Hennosy
· Please call 517 to RSVP for the Fall welcome back luncheon.
Staff Development: Marilyn Lees
· Grab and Go breakfast will be on September 21.
· Employee of the Quarter Award was given to: Jonathan Harper.
Student Life/Community Services: Casey Ray
· Campus Commitment will be Monday, September 21st .
o Volunteers are still needed
· There will be numerous Welcome week events:
o Snow cones, outdoor movies and caricature artists
o Come and enjoy the events
The Table of Contents: Joe Dipaolo and Katie O’Neill
· Chef Chuck Baloue will be here through the end of this month. He will be helping with Catering and the Table of Contents.
· Please continue cc Joe, Katie and Chuck on emails
Open Forum/Discussion:
· No business was brought up at this time.
Trivia Question:
If you see the following virus update image at the bottom of your computer screen, what should you do?
1. Call Tim Deaver 2. Click on the image and run the program 3. Call Dell Customer Service
The answer: 2
Katie O’Neill and Jonathan Harper answered the question correctly.
Thanks to the bookstore for donating the prizes.
Attendees: Lora Row, Jenny Barthen, Morgan Evens, Janice Boyce, Randi Redman, Melissa Sessor, Jamie White, Marilyn Lees, Chuck Baloue, Rick Nelson, Amy White, Laura Walsh, Robin Bussey, Travis Patrick, Jonathan Harper, Joe Snow, Kelly Kirkpatrick, John Roberts, Jeff Crabtree, Mark Fegley, Casey Ray, Karen Prost, Rachel Bailey, Joy Padgett, Sheila Carpenter, Lisa Orr, Leslie Dowler, Howard Imhof, Tim Deaver, Brandi Ross, Kasia Wilson, David I. Williams, Joe DiPaolo, Katie O’Neill, Greg Halbe, Tauni Graham, Julie Ketner, Jasmin Hennosy, Corri Edwards
Welcome: Corri Edwards
· Reminders- there will be a special prize for those departments that have the best attendance. Also, there is a trivia question each meeting that you can win a prize if you get the answer correct.
Introductions: Lisa Orr
· Monthly Hosts- Accounting and Business & Finance
· Introduced Jenny Barthen, Morgan Evans, Janice Boyce, Randi Redman, Amy White, John Roberts and Melissa Sessor. David Brillhart pursues all future projects.
· Accounting- works with budgets, auditing, and paperwork submitted by staff and faculty. There are also external auditors on campus. Lisa summarized their department by saying “We pay our bills and we pay our people”.
Employee Updates: Sherry Abbott
· Please see listing at the end of the document.
New Business:
· Your Plan for Health (YPFH): Sherry Abbott
o There are great benefits by doing the personal health assessment online. If completed, you can save $15 per month on your health insurance bill.
o What is YP4H?
§ Multi-phase, multi-year approach to changing the way faculty & staff think about health.
§ Eligible individuals are OSU faculty & staff who are benefits-eligible. COTC faculty & staff who are enrolled in university medical plan.
§ One-stop-shop for YP4H programs.
· Includes PHA and incentive tracking and WebMD tools such as coverage advisor, personal health record, symptom checker and e-newsletters.
· Make the site your own by entering more information for an enhanced user experience.
o Registration
§ http://www.yourplanforhealth.com/
· Register for site
· Request new PIN number
o Complete your Personal Health Assessment (PHA)
§ Questionnaire that provides critical
§ The ‘personal health’ site allows you to track your health
o Incentive Points Program
§ Earn points for participation in health-related activities
§ 125 points=$125 (after applicable taxes)
§ Based on honor system
o Contact OHR customer service
§ Email: service@hr.osu.edu
§ Phone: 614-292-1050; 1-800-678-6010
o Questions
§ Question- can you track the health for your children [on the website]? Answer- Yes
o Open Enrollment for health benefits will be October 26-November 6 this year.
§ Insurance rates won’t change very much
o Benefits fair will be October 21st from 10 am- 1 pm in the Reese Center
§ HR encourages you to come and take advantage of the multiple screenings that we’ll have there.
· Bone density, hearing, skin screenings and also flu shots will be available.
· Big Brothers/Big Sisters: Robin Bussey
o For the past 2-3 years, faculty, staff and students have been able to tutor young children in some area schools.
o Tara Houdeshell is the COTC community access coordinator has met with Big Brothers and Sisters.
o We will be participating in the “Lunch Buddies” program.
§ 1 hour per week with the permission of your supervisor to spend 30-45 minutes with a student that needs mentoring.
· Could be reading, going outside to play four-square.
o There will be Big Brothers and Big Sisters representatives on campus to talk about this program on October 6 and 7.
o Children will be 1st – 5th grade.
o It is incredibly important to understand that this is a commitment and it is very important to be there for the child every week.
o Keep an eye out for a campus-wide email about this opportunity.
· Earthworks: Sheila Carpenter
o The earthworks center is in Baker House across the street from the campus.
o There are many events coming up.
§ 70 mile walk from Chillicothe to the Earthworks
§ Newark Earthworks Day will be October 17
· Speakers will include Chief Glenna Wallace, Dr. Lindsay Jones, Dr. Bradley Lepper, Dr. William Romain, and Vincent Stanzione
§ Harvest fest on September 26. Indigenous garden will be shown
§ Art show in the LeFevre gallery
o The earthworks here in town are two very large geometrical structures built by ancient people.
o Because of the budget cuts, the Earthworks Center is adopting some of the responsibilities that the Ohio Historical Society used to handle. Because of this, there are five new employees at the earthworks center.
· OSU Advising and Admissions: Mark Fegley
o There is a new VISTA volunteer who is working with OSU, A call to College, COTC, Denison and Newark City Schools on Access Initiative.
o There are two new initiatives with COTC, Denison and Licking Valley High School
§ There is to be a teacher in-service day to train teachers to be “college mentors” on Friday, September 18 at Denison university in the Morning and here on campus in the afternoon.
§ A FAFSA Forecaster pilot with COTC, Denison and Licking Valley juniors (and possibly younger) will give families and idea of their potential aid packages.
o It is a challenging time of year for the OSU Advising and Admissions office as they are still working hard to bring in the class of 2009 and the beginning of recruitment for the 2010 class has already begun. Registrations for 2009 are on target for budget projection. We are working closely with Advising, Fees and Deposits, and Financial Aid to make sure students can pay their fees on time.
o Regional campus marketing campaign was successful in bringing more applications to the regional campuses. There will be more campaigns like this in the future.
Area Updates:
Career Services: Casey Ray for Derek Thatcher
· Customer Service search is still in process.
Development Office: Laura Walsh
· COTC Alumni Council has decided to split the Outstanding Alumni Award into two. There will also be a Transitions Award.
· Transitions Award will be for COTC alumni Faculty and staff, who have made the transition from student to partner in career development, making a difference in the lives of current students.
· Please make nominations for this award that will be given out in December.
· The nomination form is available on the COTC Alumni website
o http://www.cotc.edu/alumni/alumni-awards/Pages/index.aspx
Safety and Security: Norm Holmes & Facilities/Project Manager: Jim Woolard
· Norm Holmes introduced Mike Neff, the new director of Safety and Security.
· Mike Neff reported that the parking lots are being worked on.
· Safety and Security is working on a new web site.
· The phone system will be updated soon.
o The menu will be changing
o Eventually the radio system will be phased out
o The 300 extension will be phased out, too. You can call 237
· Rick Nelson reported several project announcements and updates.
o New classrooms in Founders Hall are finished and will be online for Fall quarter
o Entergy efficient light-harvesting
o Multi-media equipped
o Drilling in Founders will be finished next week
o Hopewell hall roof is being worked on
o Construction: Phase 1 will begin July 2010
o Gateway in Pataskala has been renovated. There are three new classrooms
o New sidewalk will be created between the Reese patio and Lefevre
o Continuing to increase signs on campus
· Jim Woolard reported that with the new opening of the classrooms, there will be up to 260 students at any point in the day in Founders Hall.
· Thanked staff for responding to survey
Human Resources: Sherry Abbott
· Currently in implementation phase for online tracking system for COTC job applicants which should be implemented by the end of the year.
ITS: Howard Imhof
· This is one of the busiest times of the year for ITS.
· Refreshing systems, implementing new software, outfitting new classes with multi-media capabilities.
· The new websites will be in production next weekend. There have been 60-70 individuals migrating information from the old site into the new ones. There has been a phenomenal effort across campus to get this in motion.
o Phase 2 and 3 of this will be establishing a group collaboration capability using Sharepoint. Faculty can use it to collaborate with students
· Status of reorganization is nearing the end. Recent hires includes two new help desk analysts; Jonathan Harper and Brandi Ross. Jonathan has been a help desk analyst for a long time and is now full-time and permanent. Brandi also has been with the help desk as a student employee and is now full-time, permanent. The last hire that is in process will be working with Tim Deaver. Once this person is hired, the reorganization will be finished.
· The goal of ITS is to provide excellent customer service to the campus.
Marketing: Jasmin Hennosy
· Please call 517 to RSVP for the Fall welcome back luncheon.
Staff Development: Marilyn Lees
· Grab and Go breakfast will be on September 21.
· Employee of the Quarter Award was given to: Jonathan Harper.
Student Life/Community Services: Casey Ray
· Campus Commitment will be Monday, September 21st .
o Volunteers are still needed
· There will be numerous Welcome week events:
o Snow cones, outdoor movies and caricature artists
o Come and enjoy the events
The Table of Contents: Joe Dipaolo and Katie O’Neill
· Chef Chuck Baloue will be here through the end of this month. He will be helping with Catering and the Table of Contents.
· Please continue cc Joe, Katie and Chuck on emails
Open Forum/Discussion:
· No business was brought up at this time.
Trivia Question:
If you see the following virus update image at the bottom of your computer screen, what should you do?
1. Call Tim Deaver 2. Click on the image and run the program 3. Call Dell Customer Service
The answer: 2
Katie O’Neill and Jonathan Harper answered the question correctly.
Thanks to the bookstore for donating the prizes.
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