Staff Forum Minutes: December 9, 2010

Warner Center Performance Platform
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Attendance: Sue Bidwell, Suzanne Bressoud, Francesca Amigo, Saralee Etter, Annie Schuster, Barb Bruner, Cherie Snyder, John Weaver, Charlene Santee, Mike Neff, Paul Green, Kyle Morgan, Leslie Holler, L. Edwards, Corri Edwards, Howard Imhof, Dan Longstreth, Candy Sheradin, Sherry Abbott, Patsy Henderson, Tauni Graham, Rose Mary Saliba, Connie Zang, Teresa McGinnis, Laura Walsh, Becky Smith, Kim Barton, Terri Jackson, Kathy Holmes, Jessica Mautz, Marilyn Lees.

Welcome: Sue Bidwell

Monthly Hosts: Ohio State Newark Admissions & Advising

Barb Bruner, admissions: winter apps on track; autumn quarter is too early to tell; increased attendance at Buckeye Visit Days, etc. Reminder: Retention Retreat this Friday; OCAN and OASFAA conferences are combined this year, Dec. 13-15; several people from campus will be attending from both sides of the house.

Kyle Morgan, advising: Admissions & advising are not the same; Annie Schuster is newest advisor; conversion to semesters – beginning in March – Transitional Advising Plan (TAP), working with students on their credits. Enhanced university note system – all advisors can access. Tell students to talk to their advisors with questions about semesters.

Area updates:

Academic Labs: Terri Jackson: Battery collection went fine. Next one is first Monday of March.

Business & Accounting: Nobody present

Career Services: Nobody present

Child Development: Nobody present

Community Access: No update

COTC Gateway: Nobody present

Development Office: Laura Walsh: will have table set up for alumni at COTC commencement.

Dining Services: Nobody present

Facilities/Safety & Security: Dan Longstreth, facilities: It is winter time! Will do best to keep things clear; there will be icy spots, so be careful.

Mike Neff, safety & security: been a quiet quarter; SWAT team is training here next Friday 12/17/10 – don’t be alarmed! Don’t leave things in your cars – we’ve had a few break-ins.

Human Resources: Sherry Abbott: Personnel updates – see web for list.

ITS: Howard Imhof: We’ve been impacted since yesterday – Times Warner had an outage, effected us in many places/ways; OSU side has a tremendous impact; there are extra work stations in the Tel-Center if you need access to email, etc. Kicking off new remote desktop capability – can access from home- alternative to VPN, much better; getting to roll out emergency broadcast system – similar to Buckeye Alert System – MUST OPT-IN.

Corri Edwards: E-reader playground workshop on Friday 12/10/10.

Library: Tauni Graham: Scott Bates has left (see updates, below); COTC students will no longer use SSN for library functions – by around middle of quarter they’ll have to use their student ID number preceded by “CT.”

Marketing & Public Relations: Alice Hutzel-Bateson: Winter commencement for COTC – please let guests take seats in the Alford Performing Arts Hall; Cost-shared holiday party – should have received “save the date” – Friday, December 17, 3-5 pm, Reese Center.

OSU Admissions & Advising: See above (monthly hosts).

Purchasing: Nobody present

Services Center: Sue Bidwell: remodeling is being done, may effect some jobs, be sure to allow plenty of turn-around time; postage stays the same.

Staff Development: Tauni Graham: Door decorating is going on now; judging starts Friday 12/10 at 11 am in the services center; Our judges from last year are returning – retirees Bob Klingensmith, Cindy Downer, Lee and Mary Ellen St. John, Joe Tebben, and Jane Williams; potluck 12/16 in Reese center from 11:30 – 1pm, winners of door contest and employee of the quarter will be announced; potluck sign-up sheet is in the services center.

Marilyn Lees: scavenger hunt/game day - January 13-20 = H64, pizza; collecting peanut butter for the Food Bank again, so bring peanut butter.

Student Life: Connie Zang: There was a bake sale on Wednesday to raise money for funeral expenses for the family of Josiah Steward, the OSU student who died on Ohio 16; you can still make donations – contact Vorley Taylor for info: ext. 69443.

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Next Meeting: Thursday, January 13, 2011

Warner Center Performance Platform

Hosts: Development Office and Library

Staff Forum Minutes: November 18, 2010

Attendance: Laura Walsh, Kim Barton, Liz Edwards, Tauni Graham, Leslie Holler, Candy Sheradin, Michelle Marko, Diane Jarzen, Jackie Stewart, Angel Fisher, Veronica Rine, Tina Pickering, Linda Reynard, Elaine Stevens, John Marin, Susan Jaeger, Delisha Douglas, Ray Hill, Travis Patrick, Julie Ketner, Jason Kruder, Corri Edwards, Howard Imhof, Becky Smith, Maggie Camstra, Lindsey Erisey, Rose Hart, Heather Pursley, Lisa Smith, Cheryl White, Suzanne Bressoud, Francesca Amigo; Sue Bidwell.

Welcome: Sue Bidwell, chair

Monthly hosts: COTC Gateway: John Marin

o   Susan Jaeger: academic advising - introduced staff; hiring one more advisor by end of year.

o   Jackie Stewart: manager/registrar – introduced staff

o   John introduced Gateway staff on behalf of Labutis

o   Customer Service: introduced; Tina is leaving sometime

o   Center for access   & retention: introduced staff (not present)

Area updates:

·         Academic Labs: Candy Sheridan – no report

·         Business and Accounting Office: Nobody present

·         Career Services: Elaine Stevens – Transfer Fair (week and a half ago) had the largest number of students and colleges ever – very successful

·         Child development Center: Nobody present

·         Community Access: Nobody Present

·         COTC Gateway: John Marin

o   Still searching for his replacement

o   Goal target 4541 for winter – 6% increase over last winter; as of this morning, at 2929 (66% of where they need to be); newly renovated gateway in Newark; please drop in – area that used to be bookstore in Hopewell hall; complete around end of February. New technology for spring quarter: culinary science.

·         Development Office: Laura Walsh

o   Kim Barton, COTC development officer, full time until December 31, 2012; helping with next generation challenge

o   Monday November 29 – “Human 40” in the Warner Center – for the final scene in viral video (40^th anniversary) – 3:30 pm (near the fireplace)

·         Dining services: Nobody present

·         Facilities: Norm – nothing; Dan Longstreth – potholes have been filled around campus; let him know of any missed potholes; finishing up mowing etc. – done in next week or so.  ROSE: why do speed bumps disappear? Dan: plowing for the winter.

·         HR: Sherry Abbott

o   Introduced new employees (see list at end of minutes)

o   Workshop – “eat this, not that” – presented by Sherri Gallop – Wednesday, December 8, 11:30 – 12:30, Warner Center, Platform – RSVP to Patsy Henderson;

o   “Parable of the Coyote” – Dave Wyrick, John Glenn School; Wednesday, December, 9 – 11:30 am, Warner Center platform; RSVP to Patsy Henderson;

o   Complete the sexual harassment training by the end of the quarter; not mandatory but greatly encouraged;

o   Personal Health Assessment (PHA) – to get entire 2011 premium reduction – November 30^th to ensure no gap.

·         Information Technology Services:

o   Jeff Crabtree: Two analysts moving on to new positions; let IT helpdesk know of PC-related issues during the break;

o   Corri Edwards – Skype workshop still has openings; workshop about giving presentations; just got in iPads, Kindles, and Nooks – available to be checked out (up to 2 weeks).

o   Howard Imhof: Kudos to Jonathan for his promotion; sad about Brittany moving along; will be short-handed for a bit but has a transition plan in place; another position being posted – application support specialist; in the next few weeks will roll out new remote desktop capability – can log in from home and user experience will be the same as if you were sitting at your work station on campus. Emergency broadcast system – coming soon; about 2 weeks out; will have to opt-in to system – can choose to get text messages, phone calls, etc – users can determine after logging in. BY END OF NOVEMBER. Only used for emergencies. Will have voicemail broadcast capability to all phones attached to campus system – email to work account plus work phone automatically set up. FACULTY, STAFF, STUDENTS, all extended campuses.

o   OSU only people – email addresses need t move off central system into new environment;

·         Library: Tauni Graham

o   Received new copiers, including a color copier. They’re very excited about that. Putting together a workshop about copyrights – sometime in winter;

o   As of winter quarter, COTC students’ social security numbers will be out of the library system – will go to student number. Not sure how to get the word out to the students.

·         Marketing & PR: Suzanne Bressoud

o   Francesca – Holiday celebration on Friday Dec. 3.

·         OSU Admissions & Advising: no updates

·         Purchasing: Maggie – introduced Lindsay Erisey, new bookstore manager; new RICOH’s still coming – they replacing printers, copiers, fax machines, etc.; going to new supply program with Office Max, Jan/Feb – leaving Staples supply program;

·         Safety & Security: Norm  - no updates

·         Services Center: Sue Bidwell - Still place to get toner; if you need toner, they need to know specifically what color; they need inner-campus envelopes – please take to the services center; during the break, there will be some work being done to the office. COTC Fact sheets – will have more at end of month / first of December.

·         Staff Development: Tauni Graham: Door decorating dec 6-10; judging last 3 days – same retirees as last year; potluck on Dec. 16 in Reese center ballroom; staff development workshop (per Sherri, see above for details); book club in the spring; Nov. 29 = deadline for employee of quarter.

·         Student Life: Elaine – activities next week for beat Michigan week – keep your eyes open for details; Brandi Morehouse halftime tutoring center and something else (dave Williams)

·         TERRI JACKSON – having battery pickup Monday December 6; on-campus batteries (flashlights, etc) call her at extension 69-323 to set up drop-off time. Include list of batteries (number and type) with your drop-off

Next meeting: Thursday, December 9

Warner Center, Performance Platform

Hosts: OSU Admissions & Advising