Staff Forum Minutes:
Performance Platform
The John L. & Christine Warner Library and Student Center
________________________________________
Attendance: Jonathan Harper, Corri Edwards, Kelley Cupp, Terri Jackson, Leslie Holler, Cathi Goldie, Kathy Holmes, Nick Furnier, Tim Deaver, Sherry Abbott, Denny Hollern, Norman Holmes, Holly Mason, Melissa Jensen, Patsy Henderson, Sue Bidwell, Amy Gogolin, Marilyn Lees, Amy Lister, Becky Smith, Jesse Angel, Tauni Graham, Candy Sheridan, RJ Dannemiller, Michael Drobnak, Kyle Morgan, John Roberts, Jeff Crabtree, Travis Patrick, Ray Hill, Paul Green
Welcome: Thanks to our hosts, ITS, for bringing lots of donuts!
Employee of the Quarter:
Employee of the quarter stats:
Monthly Hosts: ITS Helpdesk
Area updates:
Academic Labs: At the end of this month they are doing batteries/chemical waste collection; an email will go out (via the security office) when details are finalized
Business & Accounting: Very busy with fiscal year wrap up/start of new fiscal year; visit with auditors went really well ; auditors coming back in October/November
Career Services: No one present
Community Access: No one present
COTC Gateway: No one present
Development Office: No one present
Dining Services: No one present
Financial Aid: No updates
Human Resources: see personnel updates; coaching skills for supervisors workshop Tuesday August 16th 1-2 Reese 223; women’s leadership August 25th 1-2 PM in Reese 218; call or email Patsy to register for either workshop; Benefits Fair October 20th “Benepalooza” ROCK ON OVER! (and bring guitars for décor)
ITS: new system Citrix --- management of virtual/remote desktop technology; call the helpdesk to sign up ; Microsoft Office 2010 --- don’t forget to install --- if you haven’t seen it advertised/need assistance please call the helpdesk; Macs should update to 2011
Library: two new databases through OhioLINK --- Mango Languages and OhioLINK music center
Marketing & Public Relations: Reminder of Welcome Lunch; RSVP to Becky; Alice sending invite soon
OSU Admissions & Advising: new freshmen enrollment still going up, but continuing student enrollment is down, so we are working hard!
Purchasing: No one present
Safety & Security: Parking renovations underway (but approximately 4-5 days behind due to temperature problems with the sealing); moving to South Side of Founders lot next, followed by North Founders Lot (adding approximately 50 spaces); new LeFevre lot still on target; anticipating approximately 140 new spots for fall; new things with Buckeye Alert --- new staff, employees will automatically be entered into Buckeye Alert if cell phone listed on SIS --- if you want to opt out you must email Newark Safety and Security and request to be removed; emergency weather alerts will be sent via Buckeye Alert as well; texts to cell phone is being encouraged as the preferred contact for Buckeye Alert (too many office numbers will cause the system to crash); key campus phone areas will be selected to receive the alerts which will activate a phone tree; Newark Safety and Security is able to add COTC staff and students to severe weather alert system
Services Center: They supply copy paper; no need to pay for it out of your office budget. Bring them your large copy jobs! Don’t delay! And no buying toner, either!
Staff Development: Employee of the Quarter nominations due August 22nd, September 19th is “Get Started” breakfast at 7:30 AM in W126; November 3rd 9-11 AM OSU leadership center “Knock your socks off” development workshop --- enhancing creative abilities; stay tuned for exciting top secret event
Student Life: introduce Melissa Jensen (interim program manager); call for volunteers for campus commitment; convocation at 11 AM (speaker is Loung Ung, survivor in Cambodian killing fields, prominent author) followed by Dean’s picnic; welcome week activities announced:
Monday 9/19: Campus Commitment --- contact Melissa at mjensen2@cotc.edu if you want to volunteer
Tuesday 9/20: Convocation at 11 AM --- speaker is Luong Ung; Dean/Director’s picnic to follow (featuring the CD101 ice cream truck)
Wednesday 9/21: Caricature artist 11 AM to 4 PM; Sno Cones 11 AM to 1 PM; Dueling Pianos 7:30-9 PM
Thursday 9/22: Jason LeVasseur 11 AM to 1 PM (acoustic guitar artist); Cultural Mixer at 4 PM; Outdoor Movie “Super 8” at 8 PM (Holly and Melissa would love if someone would volunteer to help make cotton candy :)
Friday 9/23: Gift Card Bingo 11 AM to 1 PM
Tuesday 9/27 & Wednesday 9/28: Titan Organization and Resource Fair (11 AM to 1 PM)
Later in the fall: Fall Festival/Annual Trick or Treating moved to early November; Craig Karges (illusionist and mentalist) coming in November; Family Friendly Activities will continue throughout the year (we had 400-500 participants last year). Questions contact Holly (hmason@cotc.edu or Melissa (mjensen2@cotc.edu)
MISCELLANEOUS:
Next meeting September 8th
TRIVIA (thanks Bookstore and Campus Dining for our prizes)
#1 --- Terry Gill --- for an OSU magnet courtesy of the bookstore --- when was the Warner Center opened? (2008)
#2 --- Tauni Graham --- for COTC playing cards --- what was COTC’s first official international study abroad experience (they went to Italy --- and the Italians are coming this weekend through the 23rd)
#3 --- Jessie --- for a Table of Contents gift card --- name one member of COTC Board of Trustees (Sarah Wallace)
#4 --- Patsy Henderson --- for a Kroger gift card --- name one member of OSU Board of Trustees (Laraine Tumblin, student trustee)
Thursday, August 11, 2011
Wednesday, August 10, 2011
July 2011 Staff Forum
Staff Forum Minutes: July 14, 2011
Performance Platform
The John L. & Christine Warner Library and Student Center
Attendance: Amy Lister, Jonathan Harper, Rose Mary Saliba, Raymond Hill, John Weaver, Norman L. Holmes, Suzanne Clark, Patsy Henderson, Steven Nyeste, Kathy McNally, Stephanie Weaver, Sherry Abbott, Leslie Holler, Karen Prost, Beth Moss, Liz Edwards, Kyle Morgan, Kathy Holmes, Teresa McGinnis, Susan Spurgeon, Sue Bidwell, Candy Sheradin, Nicia Cary, Nick Furnier, Corri Edwards, Kelley Cupp, Julie Ketner, Charlene Santee, Jamie White, Tim Deaver, Amy Gogolin, Laura Walsh, Kathy Cope, Alice Hutzel-Bateson, Suzanne Bressoud, Lindsey Erisey
Monthly Hosts: Human Resources, Marketing, & Institutional Research
Agenda Items: Dr. MacDonald – OSU Staff Culture Survey Results
Area updates:
Academic Labs: No one present
Academic Offices: No one present
Bookstore: Nothing to report, but thanks for donating our prizes =)
Business & Accounting: No one present
Career Services: No one present
Community Access: No one present
COTC Gateway: No one present
Development Office: Nothing to report
Dining Services: Thanks for donating our door prizes =)
Fees and Deposits: Nothing to report
Financial Aid: No one present
Human Resources: Personnel updates from Sherry Abbott
ITS: two new staff members, Kelley Cupp (Instructional Design) and Nick Fornier (Classroom Suppport); let’s all appreciate Nick for how wonderful the microphones sound; we should soon see messages about Office 2010---we should plan to install it; all classrooms and labs in Founders are Office 2010; IT is going building by building to get Office 2010 software installed in all campus classrooms; extended campuses will come next; look for email updates from IT as they progress; installation should be finished before fall quarter; call the helpdesk with any questions; don’t fear 2010 J; faculty/staff can sign out 2010 software upgrade for the home computer (1 machine only, it is a work at home license); remote access is Office 2007; shouldn’t have any compatibility issues
Library: See library for 2010 upgrades; welcome to Jesse Higel (weekend supervisor, serials webmaster)
Marketing & Public Relations: we are fully staffed J; Nathan Gordon is new student intern from business management technology program; Wednesday September 14th is fall welcome luncheon at the Reese Center at 11:30 AM; thanks for completing the campus wide survey
OSU Admissions & Advising: Ann’s numbers report: 3,408 applications; we expect 1,231 will show up in the fall; that’s above projection, so we’re feeling good J; current student enrollment is running about 92 behind from last year; Kyle has academic advising staffing announcements; Rachael has a new baby boy and will go half time when she returns in August (thanks to the semester change staffing funds and Dr. MacDonald’s generosity in making the position permanent); hiring two full time positions (replacing Annie Schuster and Rachael Bailey’s full time position); 380 applications; in telephone interview stage right now; orientations are going GREAT; we’re bringing ‘em in! =)
Purchasing: Susan says they are trying to change purchasing forms into Adobe format for easier access; (those with Windows 7 have had issues using Word documents); request was made from the floor to leave Word option available
Safety & Security: Resealing/construction on parking lots will start soon; blacktop will be resealed; new asphalt being laid; every parking lot will experience some maintenance over the summer; some delays but coming soon (in about two weeks); be prepared to have your parking interrupted (lots closed for up to a week at a time); hoping to increase faculty/staff spaces; new lot being added (approx 100 spots) on south end of LeFevre; emails/website will have updates on parking lot closures
Services Center: send large jobs to us; things are slow right now but in about six weeks they will get busy; 69213 call if you need us
Staff Development: food drive during staff appreciation donated 135 pounds of fruit to food pantry; putting together a bowling party in early August (more info TBA)
Student Life: No one present
Guest Speaker: Dr. MacDonald --- staff culture survey results were fantastic; thanks for completing the survey; will be making the rounds through different departments to ask what we’re doing well/what we can do to become even better; let’s open the floor for questions while he takes notes =)
What do we do well? Personal service (because we’re a small campus); administration, faculty, and staff are caring; great teamwork between departments (we are much less “siloed;” staff forum is a great example); we hire ethical people; culture shaping retreats have been good reminder to be grateful, keep attitudes in check; commitment to cultural diversity in faculty/staff and student body
More opportunities for culture retreats coming soon (both here and at Columbus campus)
What can we do to become better? Better signage (exterior and interior) to help guests; maps/building diagrams on website to help students/guests find their way through buildings (IT has a template we can use)---Alice pointed out that Columbus campus security does not allow detailed floorplans, so we may have difficulty obtaining them here; maybe we could post floorplans on internal applications (like COTC Connect or campus portal); better health/wellness facilities and opportunities for students (weight room does have new carpeting :)
MISCELLANEOUS:
Campus trivia game
1) Who were last year’s staff forum officers? Sue Bidwell, Suzanne Bressoud, and Francesca Amigo --- Kelley Cupp won a lovely OSU mug for providing the correct answer
2) When was COTC founded? 1971 --- Candy Sheridan won an amazing COTC mug for answering this one
3) When was OSU Newark founded? 1957 --- Alice Hutzel-Bateson won coffee from the Table of Contents
Next Meeting: August 11; hosts Information Technology Services
Performance Platform
The John L. & Christine Warner Library and Student Center
Attendance: Amy Lister, Jonathan Harper, Rose Mary Saliba, Raymond Hill, John Weaver, Norman L. Holmes, Suzanne Clark, Patsy Henderson, Steven Nyeste, Kathy McNally, Stephanie Weaver, Sherry Abbott, Leslie Holler, Karen Prost, Beth Moss, Liz Edwards, Kyle Morgan, Kathy Holmes, Teresa McGinnis, Susan Spurgeon, Sue Bidwell, Candy Sheradin, Nicia Cary, Nick Furnier, Corri Edwards, Kelley Cupp, Julie Ketner, Charlene Santee, Jamie White, Tim Deaver, Amy Gogolin, Laura Walsh, Kathy Cope, Alice Hutzel-Bateson, Suzanne Bressoud, Lindsey Erisey
Monthly Hosts: Human Resources, Marketing, & Institutional Research
Agenda Items: Dr. MacDonald – OSU Staff Culture Survey Results
Area updates:
Academic Labs: No one present
Academic Offices: No one present
Bookstore: Nothing to report, but thanks for donating our prizes =)
Business & Accounting: No one present
Career Services: No one present
Community Access: No one present
COTC Gateway: No one present
Development Office: Nothing to report
Dining Services: Thanks for donating our door prizes =)
Fees and Deposits: Nothing to report
Financial Aid: No one present
Human Resources: Personnel updates from Sherry Abbott
ITS: two new staff members, Kelley Cupp (Instructional Design) and Nick Fornier (Classroom Suppport); let’s all appreciate Nick for how wonderful the microphones sound; we should soon see messages about Office 2010---we should plan to install it; all classrooms and labs in Founders are Office 2010; IT is going building by building to get Office 2010 software installed in all campus classrooms; extended campuses will come next; look for email updates from IT as they progress; installation should be finished before fall quarter; call the helpdesk with any questions; don’t fear 2010 J; faculty/staff can sign out 2010 software upgrade for the home computer (1 machine only, it is a work at home license); remote access is Office 2007; shouldn’t have any compatibility issues
Library: See library for 2010 upgrades; welcome to Jesse Higel (weekend supervisor, serials webmaster)
Marketing & Public Relations: we are fully staffed J; Nathan Gordon is new student intern from business management technology program; Wednesday September 14th is fall welcome luncheon at the Reese Center at 11:30 AM; thanks for completing the campus wide survey
OSU Admissions & Advising: Ann’s numbers report: 3,408 applications; we expect 1,231 will show up in the fall; that’s above projection, so we’re feeling good J; current student enrollment is running about 92 behind from last year; Kyle has academic advising staffing announcements; Rachael has a new baby boy and will go half time when she returns in August (thanks to the semester change staffing funds and Dr. MacDonald’s generosity in making the position permanent); hiring two full time positions (replacing Annie Schuster and Rachael Bailey’s full time position); 380 applications; in telephone interview stage right now; orientations are going GREAT; we’re bringing ‘em in! =)
Purchasing: Susan says they are trying to change purchasing forms into Adobe format for easier access; (those with Windows 7 have had issues using Word documents); request was made from the floor to leave Word option available
Safety & Security: Resealing/construction on parking lots will start soon; blacktop will be resealed; new asphalt being laid; every parking lot will experience some maintenance over the summer; some delays but coming soon (in about two weeks); be prepared to have your parking interrupted (lots closed for up to a week at a time); hoping to increase faculty/staff spaces; new lot being added (approx 100 spots) on south end of LeFevre; emails/website will have updates on parking lot closures
Services Center: send large jobs to us; things are slow right now but in about six weeks they will get busy; 69213 call if you need us
Staff Development: food drive during staff appreciation donated 135 pounds of fruit to food pantry; putting together a bowling party in early August (more info TBA)
Student Life: No one present
Guest Speaker: Dr. MacDonald --- staff culture survey results were fantastic; thanks for completing the survey; will be making the rounds through different departments to ask what we’re doing well/what we can do to become even better; let’s open the floor for questions while he takes notes =)
What do we do well? Personal service (because we’re a small campus); administration, faculty, and staff are caring; great teamwork between departments (we are much less “siloed;” staff forum is a great example); we hire ethical people; culture shaping retreats have been good reminder to be grateful, keep attitudes in check; commitment to cultural diversity in faculty/staff and student body
More opportunities for culture retreats coming soon (both here and at Columbus campus)
What can we do to become better? Better signage (exterior and interior) to help guests; maps/building diagrams on website to help students/guests find their way through buildings (IT has a template we can use)---Alice pointed out that Columbus campus security does not allow detailed floorplans, so we may have difficulty obtaining them here; maybe we could post floorplans on internal applications (like COTC Connect or campus portal); better health/wellness facilities and opportunities for students (weight room does have new carpeting :)
MISCELLANEOUS:
Campus trivia game
1) Who were last year’s staff forum officers? Sue Bidwell, Suzanne Bressoud, and Francesca Amigo --- Kelley Cupp won a lovely OSU mug for providing the correct answer
2) When was COTC founded? 1971 --- Candy Sheridan won an amazing COTC mug for answering this one
3) When was OSU Newark founded? 1957 --- Alice Hutzel-Bateson won coffee from the Table of Contents
Next Meeting: August 11; hosts Information Technology Services
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