Attendance: Laura Walsh, Jamie White, Terri Jackson, Tauni Graham, Gayle Gambs, Jasmin Hennosy, Candy Sheradin, Kathy Holmes, Lisa Smith, Jeseca MacDonald, Kyle Morgan, Becky Smith, Bret Whitaker, Rose Hart, Dale Main, Tim Deaver, Howard Imhof, Mary Miller, Jason Kruder, Jeff Crabtree, Kelly Kirkpatrick, Julie Ketner, Kasia Wilson, Bruce Weaver, Charlene K. Santee, Liz Edwards, Connie Zang, Suzanne Bressoud, Francesca Amigo, Sue Bidwell
Welcome: Sue Bidwell, chair
Monthly hosts:
· ITS: Howard Imhoff – introduced staff & duties
· Services Center: Sue Bidwell – introduced staff & duties.
HR: Sherry Abbott
· Personnel updates: see end of minutes for details
· Benefits Fair – Oct. 21 in the Reese Center; vendors will be present; health screenings; and flu immunization;
· Patsy: OSU and cost-shared employees: Must have an I-9 on file. Those hired after Nov. 1986 must have an I-9 on record. Patsy will contact those who need to file or re-file an I-9. Deadline is October.
o Terry: Re: flu shots – will we sign up for that (yes); can spouses take part? (yes)
o Rose: What is e-verify (federal govt. system that is used to validate info on I-9); what is I-9? (Governmental form to ensure that people are here legally); where does info go, what about identify theft?
New business:
· Athletics & Club Football – Bret Whitaker
o Titan Bus – to use the bus, contact Marilyn Lees in Student Life
o Questions re: varsity, intramural sports; use of rooms/equip in Adena, contact Bret (x69410) Club Football – student organization, started & run by students; not a varsity football team – it is a club like any other club; Sunday Sept. 5 is first game against Denison; will play at Licking Valley HS. For questions, contact Bret who is their advisor.
o Fundraiser @ BW3 on Monday – discounts available.
· Services Center - Sue Bidwell
o Copiers: all are on a maintenance and supply contract – contact services center for toner, paper, and all other copier –related supplies;
o Using alternate toner could harm copier, which could cancel contract
o Send callers to Services Center (Sue) or Susan Spurgeon
o Question: Jamie – are we getting new copy machines? (Hope to have installed by end of October)
Area updates:
· Academic Labs: Terri Jackson
o Batteries- send list of batteries (quantity and type) to Terry by Monday; they’ll be picked up following Monday; Founders 2189 (call first); next pickup will be December – Terry will *not* hold on to them until then.
· Business and Accounting Office: Nobody present
· Career Services: Nobody present
· Child development Center: Mary Miller
o Annual children’s show on Friday Reese Center 10 am
o They have preschool and limited toddler openings
· COTC Gateway: Tara Houdeshell
o New staff, Mary Fox; they’ve been very busy; former AmeriCorps Vista, Katie Rappaport, introduced new AmeriCorps Vista, Jen Anthony.
o Now at the new Pataskala campus
o Hiring new people
· Development Office: Laura Walsh
o We will receive an email re: COTC Transitions Award nomination form; recognizes a COTC faculty or staff member who is also a COTC alum; can also be found on the Alumni Page, from the COTC page (http://www.cotc.edu/alumni/alumni-awards/Pages/index.aspx).
· Dining services: Nobody present
· Information Technology Services: Howard Imhof
o Introduced new staff:
§ Dale Main , classroom support specialist, who came from Knox campus;
§ Jason Kruder , was PC technicians and is now the new asset manager;
§ About to rollout standard wallpaper for computers – cost-shared wallpaper;
o Kasia Wilson: they buy toner for labs, classrooms and communal printers; offices buy printer toner from Staples;
o Jeff Crabtree
§ All computers being refreshed will get Windows 7 (not XP); MS is ceasing support of XP; they’ve been testing Windows 7 for months; some areas already have it. More classrooms will be refreshed before quarter begins (in LeFevre
§ When new staff/faculty start, IT needs more detailed information in order to set proper securities; will soon be utilizing a tool that will streamline information/delivery process.
§ Terri asked about Office 10 (no plans yet – Tim Deaver)
o Tim Deaver:
§ Phone numbers - getting more structured re: extensions for new employees;
§ Steve Veyon is the new PC network administrator;
§ “Patch Tuesday” critical patches will be “forced down,” others made available for campus PC’s to go out and fetch when they can.
· Library: Tauni Graham
o Reminder about display
o Getting lots of calls for other offices, mostly admissions
o Web page –there will be an informational brochure on how to use OhioLink.
· Marketing & PR: Suzanne Bressoud – no updates
· OSU Admissions & Advising: Gayle Gambs
o On target to meet projections – 2,600 students in the fall
o Will admit until the start of the quarter
o Still doing orientations, very busy
· Purchasing: Nobody present
· Safety & Security: Charlene Santee
o Busy issuing ID’s and parking passes
o Staff parking passes will be available in next couple of weeks.
· Services Center: Sue Bidwell (see above)
· Staff Development: Candice Sheradin
o Scavenger hunt – please send suggestions for the list to Tauni Graham or Candice Sheradin
o Grab & Go Breakfast – Monday before classes start; Sept. 20, 7:30 am – 10 am.
o Start thinking about door decorating for December
· Student Life: Connie Zang
o Derek Thatcher back from vacation
o Introduced DeeDee Fetters, new mental health counselor – she was working @ time of Staff Forum but will be at fall luncheon
o Gearing up for new quarter – lots of new activities, convocation, resident life, training new RA’s, etc.
o New faculty & staff diversity program – different from what we’ve done in the past. Info forthcoming
o Disability services – very busy, lots of students, keep referrals coming
o Still working on new policies and procedures (re: referrals)
o Convocation speaker will be Chief Glenna Wallace (details will be available on the OSU web page soon)
o Italy trip people will present at the September COTC board meeting; will do another public presentation.
o SUE: Please note the recycled notepads on the table
