November Meeting Minutes

Staff Forum Minutes for November 12, 2009

Attendance: Joe Snow, Kasia Wilson, Brandi Ross, Marilyn Lees, Tauni Graham, Terri Jackson, Leslie Holler, Laura Walsh, Kelly Kirkpatrick, Steve Veyon, Paul Green, Norm Holmes, Becky Smith, Leslie McLaughlin, Patsy Henderson, Sherry Abbott, Nicia Carry, mark Fegley, Vorley Taylor, Jamie White, Elaine Stevens, Brent Stark, Mark Labutis, Alice Hutzel-Bateson, Julie Ketner, Jasmin Hennosy

Welcome: Jasmin Hennosy

Monthly Hosts- COTC Gateway

Gateway Introduction: Mark Labutis
• The Gateway manages students from when they are first interested in COTC all the way through graduation.
• Gateway update- this autumn 4,341 students enrolled, a record.

New Business:
• Ohio State Newark Fall Term Updates- Mark Fegley
o Record high enrollment (by 10 students)
o In February, applications were down at all campuses and regional campuses were dramatically down.
o The numbers of Newark students moving to the Columbus campus in their second year is increasing.
o How did it turn around?
 Regional Marketing Campaign
 Later Registrations
 4% Higher Matriculation Rate
 Economic Impact
 Warner Center attraction
o Registration skyrocketed after July 10th
o Full time students are the same for the 2nd year, Part time students has increased by 12.9%
o Males are up 4.8% while females are down 0.9%
o Under age 21 is up 5.36% and 21 and older down 4.95%
o Students are from 69 of Ohio’s 88 counties
o Diversity is up by 15%
o If you have any in-depth questions, please ask Ann Donahue

Area Updates:

Career Services: No representative present

Development Office: Laura Walsh
• Nominations are still being accepted for the newly created Transitions Award.

Facilities/Project Manager:
• No updates.

Human Resources: Sherry Abbott
• Please meet the new campus employees; Nicia Cary, Assistant Director of Human Resources and Steve Veyon, PC Network Administrator.
• Thanks to everyone that helped and assisted with the benefits table. Marketing helped man tables and Amy Bischoff helped as well.
• Reminder that you have until the 30th of the month to finish your PHA for the discount on your benefits.
• Please take a look at http://jobs.cotc.edu to see the new online application system. There will be no more paper applications for COTC.
• Please see the full listing of Personnel Updates at the end of this document.

ITS: Kasia Wilson
• Starting to work on the project list for the Winter Break. Let ITS know of anything that needs attention by calling or emailing.
• There will be many refreshes over the Winter Break for classrooms, labs and faculty computers. There will be a list published of computers that will be refreshed. See the web site in the next few weeks for the refresh list.
• There will be updates for the policies and procedures and manuals over the next few months.
• The technician position will be filled soon.
• Windows 7 will be rolled out as soon as possible.

Marketing: Alice Hutzel-Bateson
• COTC received two Gold Medallion awards from the National Council for Marketing & Public Relations (NCMPR). One each for the poster/overview and COTC Viewbook. And a Bronze Medallion award for the Knox Capital Campaign press conference program.
• Thanks to Leslie Lenzo McLaughlin for her graphic design work
• Leslie’s title is now Senior Graphic Designer because of her more than 20 years of experience in the field, 10 of those being here at this campus.
• December 4 is the Holiday Celebration and Santa Visit
o This event is campus-wide and open to the public.
• Friday December 18th from 3-5 is the Holiday Open House for campus faculty and staff only. This celebration for employees takes place in the Reese Center.
• Winter Commencement is Friday, December 11 at 6:30 pm, also in the Reese Center.
• Stop by the Marketing office to see the NCMPR medallion awards.

Safety and Security: Norm Holmes
• Check expiration date on parking permit. If you get a ticket in Columbus for an expired ticket, there is nothing they can do.
• Security has guest permits if you don’t have an ‘A’ or ‘B’ tag. It is for one day only.

Staff Development: Marilyn Lees
• Staff Development is sponsoring a book discussion group. Please fill out the survey which is included on the table.
• Autumn employee of the quarter nominations are due on November 30th. The nomination form is available on the staff development web site.
• The holiday door decorating contest will be coming up.
• Holiday potluck will be December 16th from 11:00-1:00. This is where the door decorating contest winners will be announced.

Student Life: Elaine Stevens & Vorley Taylor
• Introduced Becky Smith the new Customer Service Representative located in Reese.
• Annual intercultural series begins today in W175 at 12:30.
• Next week is beat Michigan Week with piñatas, t-shirts, buckeye necklaces and more.
• Student Cultural Council- November 18th from 5:30-6:30 in WC 175Presentation on Thailand.

The Table of Contents: No representative is present

Open Session:
Jamie White- As winter quarter is approaching, it is a good time to remind everyone that all OSU Newark class cancellations are listed online. It is the quickest way to access the cancellations instead of calling the front counter. The Class Cancellations link is in the drop-down box under Current Students.

Trivia Question:
Last month, Tara Houdeshell and Katey Borland came to speak about the campus Access Initiative with Katie Rappaport and Jena Pugh, both volunteers with __________.
A. The Ohio Board of Regents
B. Ohio College Access Network
C. AmeriCorps VISTA
D. AmeriCorps Teach for America

The answer is ‘C’.
Marilyn Lees and Vorley Taylor won OSU and COTC travel mugs.

Thanks to the bookstore for providing the prizes.

Next meeting: November 12, 8:30 am

Our next meeting will be on Thursday, November 12th at 8:30 a.m. Come see us on the Warner platform.

Our Hosts for the month will be the COTC Gateway.

October Meeting Minutes

Staff Forum Minutes for October 8, 2009

Attendance: Charlene Santee, Terri Jackson, Vorley Taylor, Marilyn Lees, Connie Zang, Liz Edwards, Jamie White, Katie Rappaport, Mark Fegley, Candy Sheradin, Dan Longstreth, Bret Whitaker, Ferdinand Avila-Medina, Kendra Linkous, Lisa Smith, Derek Thatcher, Leslie Dowler, Kelly Kirkpatrick, Kasia Wilson, Sheri Heckman, Leslie Holler, Susan Jaeger, DiAnna Palmer, Tauni Graham, Elaine Stevens, John Berry, Bridget Goggin, Corri Edwards, Julie Ketner, Jasmin Hennosy.

Welcome: Corri Edwards
• Thanks to Student Life for hosting today.

Monthly Hosts- Student Life

Student Life Introduction: John Berry
• Would like to thank the team for their hard work and diligence.

New Business:
• Vista Volunteers and Access Initiative: Katey Borland & Tara Houdeshell
o Last January OSU Newark and COTC applied to have AmeriCorps Vista come to campus to work on access initiatives.
o Jena Pugh works with Tara at COTC
o Katie Rappaport works with Katey at OSU
o Denison, COTC and OSUN are all teaming together to work on access initiatives
o Access Initiatives are designed to make post secondary education possible for youth regardless of
o Access- 4 points:
 Awareness- Make sure Licking County knows that we are here
 Aspiration- Work with youth to encourage them to aspire to attend college
 Preparedness—Taking the right academic courses to be ready for college-level work
 Financing- Make it affordable and give understanding of financial aid and saving for college
o Newark City School system is the third in the state for the lowest graduation rate
o High poverty levels in Licking County
o Over half of the Newark City Schools students that go to college after high school are first generation students.
o Five institutions have formed partnership in a program called “Can Do Access”
o PEAK program- elementary/middle school
 College aspiration, Reading Literacy
 LeFevre students work along with this program.
o Another program called “Blueprint College” & “College Camp”
 Financial programs designed educate parents (Blueprint) about saving for college. The students will learn about aspects of college in College Camp.
o Big Brothers Big Sisters
 1 hour per week commitment
 Fun, easy way to get involved in the community
o Anyone with ideas, questions are encouraged to get in touch with anyone from the group. Borland.19@osu.edu, etc.
• United Way: John Berry
o It is the time of year for United Way fundraising.
o The campaign October 19-30
o Slogan is “Live United”
o Giving $1/week 2 pints of blood
o Giving $2 magazine, 2 individuals to crisis individual
o 2 round trips to medical clinics
o Campus goal is $11,000
o Information will be sent out before the 19th
• COTC Gateway Employee Update: Susan Jaeger
o DiAnna Palmer- promoted as a new Admissions Rep and Academic Advising.
• OSU Admissions Office Update: Mark Fegley
o Good news, as of Monday 2459 paid students which surpasses the expectations.
o Buckeye Visit days start October 14th
 If you’d like to participate, call Ann at x123
o If you know of prospective students and families that would like to visit, please direct them to www.newark.osu.edu. Tell them to click on “Future Students” then “Visit Campus”
• Corri for Sandy Sturman and Dr. MacDonald
o Gee will be on campus 1:30-2 on November 9th.
o Looking for ideas of what to do during that time (other than the usual Q&A)
• Corri for Sherry Abbott
o Reminder that the benefits fair will be October 21 from 10-1
o There will be Flu shots, bone density screening, skin screenings, and hearing screenings
o Open Enrollment October 25-November 6
o HR is currently implementing the online application (for employment) process for COTC

Area Updates:

Career Services: Derek Thatcher
• Transfer Fair Wednesday, November 4th on 11:00-1:00 in Warner
o Primarily focused on COTC students that are looking to continue on to a Bachelor’s degree.
o There are also representatives of post grad/ graduate opportunities that would interest OSU.

Development Office: No representative present

Facilities/Project Manager: Dan Longstreth
• No updates

Human Resources: Corri Edwards presented updates during “New Business”

ITS: Kasia Wilson & Corri Edwards
• Most Fall quarter projects are completed. If ITS was working on something for you and it’s still not done, please give a gentle poke.
• First call resolution rate has greatly increased this year:
o Last year 1095, 56% first call resolution rates.
o This year 1911, 78% first call resolution rates.
• Thanks to the helpdesk staff for doing a great job this year
• The main focus will be computer refresh
o If you think you’re due, call the help desk to make sure that you’re on the list.
• Question: what is the process with receiving email confirmations of tickets?
o Right now not all tickets/confirmation are emailed to the customer.
o If you don’t get the message, it does not mean that your ticket was lost, it just means that it didn’t get emailed.
• The websites are up and running
• There will be trainings on how to update your web page
• The IT professional development calendar will be published this week
o There will be some new items: Outlook, Microsoft Word 2007,
o If you’re interested in Excel and other programs we can do this, but we need to know.

Marketing:
• No updates

Safety and Security: Charlene Santee
• Actively ticketing in faculty and staff parking area
• Be sure to use your permit, otherwise you’ll get ticketed
• Question: What is the policy if a student is injured?
• Answer: Call security so they can fill out an accident report.

Staff Development: Marilyn Lees
• November 5- “It’s a Wonderful life, leading through service”. Beth Flynn will be presenting this.
• An email will be sent out next week.

Student Life: John Berry
• Diversity Training will be November 12 at 11:30 am
• There will be two more sessions over the rest of this year.
• 10 COTC students will be selected to go to Italy at the end of July.
o Part of the application package will be a letter of recommendation form from a faculty or staff member.
o 3 week application process
• Question: are the diversity trainings the same as last year?
• Answer: No, they will be different topics.
• Question: What is the reason this trip happened?
• Answer: The benefactor had business in Italy and wanted students to experience that

The Table of Contents: No representative present

Open Session:
Derek Thatcher: Entrepreneur Carl Cardi came to campus to speak with students with a marketing class about his local company coolWIRE

Trivia Question:
The theme for this year’s Health Benefit Fair is:
1. Jazz Fest, 2. Carnival, 3. Oktoberfest, 4. Rodeo
The answer: 2

Dan Longstreth and Leslie Dowler won OSU and COTC hats

Thanks to the bookstore for donating the prizes.