June Meeting Minutes

Staff Forum Minutes: June 10, 2010
Attendance: Susan Jaeger, Tara Houdeshell, Jackie Stewart, Leyla Billman, Deliesha Douglas, Kim Wortkoetter, Teresa McGinnis, Kathy Holmes, Brian Boehmer, R.J. Dannemiller, John Weaver, Rob Yarmesch, Damin Cappel, Greg Halbe, Ferdinand Avila-Medina, Sheila Carpenter, Becky Smith, Heather Warnecke, Laura Walsh, Candy Sheradin, Marilyn Lees, Tauni Graham, Sue Bidwell, Cathy Mitchell, Terri Jackson, Leslie Holler, Kyle Morgan, Jamie White, Maggie Camstra, Susan Spurgeon, Beth Moss, Travis Patrick, Bruce Weaver, Mary, Miller, Mike Neff, Jim Woolard, Charlene Santee, Dan Longstreth, Norman Holmes, Patsy Henderson, Suzanne Bressoud, Francesca Amigo, Sherry Abbott, Connie Zang, Corri Edwards, Julie Ketner, Jasmin Hennosy

Welcome: Corri Edwards
Monthly Hosts: Fees and Deposits and Purchasing
• Purchasing: Maggie Camstra
o Maggie introduced Susan Spurgeon and Beth Moss
• Fees and Deposits: Kim Wortkoetter
o The office of Fees and Deposits handles tuition payments for COTC and OSU-Newark, Financial Aid refunds for COTC, BuckID deposits and sells staff parking permits, among other activities.
o Kim introduced Teresa McGinnis and mentioned that the office is also composed of Jessica Mautz, Terry Welch, Kim Benson, and Lynne Benninghoff. New 100% FTE Cashier job posting June 26th.
New Business
• Ariel Hall Project: Brian Boehmer
o Yesterday the Pataskala campus moved from the city building to former Grand Host East.
o Knox campus
 Move from Ariel Hall to Fredericktown High School temporarily during a 5.5 million dollar renovation
 Brian displayed the plans for the improvements to Ariel Hall
• Create bookends on South side of building
• Addition of windows to the south side.
 Building will be very visible on Main street in Mt. Vernon
 There are 3 floors of Ariel Hall
• First floor will house Security office, Center for Academic Success, classrooms, digital media design lab, community/advisory board room, multipurpose space (which has a capacity 0f 70)
• Second floor will house classrooms and laboratories, student lounge
 The construction will be finished and move in will be August 2011
 A question was asked about parking- Brian reported that they are always looking to find more parking for the Knox campus but that there is a large lot nearby.
• Gateway Personnel News: Susan Jaeger
o Leyla Billman introduced Deleisha Dougulas. Deliesha is from Indiana and began working at this campus in May.
• CollegeASPIRE: Tara Houdeshell
o Workshops begin on Monday of next week. 160 children are expected to attend workshops located at several of COTC campuses
o There are workshops about robotics, medical madness and forensics
o Next Saturday will be an open house from 11-1 in the Warner center
o Age groups are 10-14 year olds and 14-18 year olds
o This program targets under resource, high risk youths.

Area Updates
• Academic Labs: Terry Jackson
 There was a test on a possible meteorite and there was no Nickel so therefore it wasn’t a meteorite
• Business and Accounting Office: Kim Wortkoetter
 Kim commended ITS because Kelly Kirkpatrick was able to finagle the Datatel system so that COTC students can now view their student tuition account details/six-month history on COTCconnect.
• Career Services: No update.
• Child Development Center: Mary Miller
 There are still some part time positions for school-aged children open. There are many positions open for preschoolers.
• COTC Gateway: Susan Jaeger
 John Merrin is retiring at the end of this year. The Gateway is in the process of hiring his replacement and hopefully will be in place at the end of June.
• Development Office: Heather Warnecke
 40th Anniversary toolkit is not to be used until next year
 If you have questions, don’t hesitate to ask.
 Thanked staff for participating in the increasing the culture of philanthropy.
• Dining Services: Damon Cappel
 Please remember to bring a copy of the invoice when you use the P-card to pay for catering
 Introduced Rob Yarmesch, the new assistant director of Table of Contents.
• Human Resource: Sherry Abbott
 Personnel updates (please see end of minutes)
• Information Technology Services: Corri Edwards
 There are two teams of people facilitating the simultaneous moves in Pataskala and Knox
 The positions of Classroom Support and Asset Management are in the process of being filled
• Library: Tauni Graham
 Tauni alluded that there will be something interesting happening with the library.
 Tauni reported that the noise levels have decreased
• Marketing: Suzanne Bressoud
 COTC commencement took place on Friday June 11th.
 Saturday July 3rd, Sticks and Stones at 6:30, Heisy Wind Ensemble at 8:30, Fireworks at 10.
• Tauni Graham mentioned that Red, White and Boom is on July 2nd so there may be a big crowd here.
• OSU Admissions and Advising: Ann Donahue
 Orientation sessions have begun this quarter
 Buckeye visit days will continue as well
 There has been budget approval for an Access Coordinator, a new position on campus
 Ann recognized Travis Patrick for video work he worked on
 Kyle Morgan announced that Karen Prost is retiring. Marilyn Barber will take over Karen’s position and there will be a new advising position opening up. There is also a full time position opening up for the front desk
• Safety and Security: Mike Neff
 Reported that security is getting ready for July 3rd fireworks.
• Security and Facilities: Jim Woolard
 First attempt to hire a security director was unsuccessful so Mike Neff will remain with the campus for the foreseeable future.
• Services Center: Sue Bidwell
 Sue told staff that if large quantities of copy are needed, please get those requests in right away. There will be an influx of requests from faculty
 Please return Interoffice envelopes
• Staff Development: Marilyn Lees
 There were 155 jars of Peanut Butter donated. This amounts to 224 pounds of Peanut butter
 There will be a list of events for next year’s Staff Development events
 Marilyn listed the nominees for employee of the quarter.
 The recipient of the Spring 2010 employee of the quarter is Cathy Mitchell
• Student Life: No update.

Staff Forum Attendance Raffle drawing: Library won pizza party raffle

Trivia Question
When do we plan to transition to MS Office 2010?
A. Summer 2010
B. Summer 2011
C. Autumn 2010
D. Newark Campus is not transitioning
The answer is Autumn 2010, Leslie Holler and Jackie Stewart won the raffle.