May Staff Forum Meeting minutes

Staff Forum minutes for May 13, 2010

Attendance: Holly Mason, Derek Thatcher, Rose Hart, Heather Warnecke, Jennifer Roberts, Laura Walsh, Elaine Stevens, Sherry Abbott, Patsy Henderson, Diane Jarzen, Leslie Holler, Terri Jackson, Howard Imhof, Jeff Crabtree, Tauni Graham, Candy Sheradin, Marilyn Lees, Liz Edwards, Becky Smith, Damin Cappel, Kyle Morgan, Lori Crocker, Alice Hutzel-Bateson, Maggie Camstra, RJ Dannemiller, David I. Williams, Bruce Weaver, Norm Holmes, Jim Woolard, Mike Neff, Charlene Santee, Teresa McGinnis, Mark Labutis, Mark Fegley, Brian Boehmer, Dan Longstreth Shirley Justice, John Weaver, Corri Edwards, Julie Ketner.

Welcome: Corri Edwards
• Corri announced that the current staff forum committee will be handing over the torch in June to the new officers.
• Corri thanked the Facilities and Safety department for the wonderful breakfast they have provided.

Monthly Hosts: Security and Facilities
• Jim Woolard: Informed that the runs the Maintenance and Facilities office. Jim introduced Brian Boehmer, director of facilities, Dan Longstreth, Shirley Justice, Norm Holmes, and Rick Nelson.
• Dr. Woolard reported that there are plans for a parking garage.
• There will be a three year program in which every square yard of the Newark campus will be repaved and sealed. This summer will begin with University Drive.
• Brian Boehmer reported that a lot of energy is being spent on moving and renovations at Ariel Hall, and moving to the Grand Host East in Pataskala.
• An auction will take place on Monday, May 17th to sell kitchen and catering items recovered from the Grad Host East.
• Dan Longstreth reported that flowers are coming in for the Adopt-a-Garden area. If interested, please contact Dan.

New Business
• New Employee: Corri Edwards
o Corri Edwards introduced Damin Cappel, the new dining services director. Damin told staff that he would be happy to hear ideas on menu items that could be offered.
• Creating a Culture of Philanthropy: Jennifer Roberts
o There will be a large cost-shared comprehensive campaign for Central Ohio Technical College and The Ohio State University at Newark.
o Building a culture of philanthropy.
o MOU (Memorandum of Understanding)
 Opportunities-
• Maximize fundraising potential
• Leverage manpower and other resources
• Momentum of a larger campaign
• Cultivation of a larger prospect pool.
• Perpetuate the vision of NCDF -NCDF is a privately controlled budget.
• Increased stewardship of donors
• President’s Club recognition
 Threats-
• Will not achieve optimal fundraising outcomes
• Increased donor confusion
• Competing campaigns
• Perceived lack of collaboration
 Timeline-
• Planning 1/1/2010-6/30/2010
• Quiet Phase 7//1/2010-12/31/2010
• Public Phase- 1/1/2011-12/31/2011
o Culture Shift
• Eliminate the stigma associated with fundraising
• Explain the development lifecycle
• Success will be achieved once the team realizes their individual roles
o Everyone plays a role in this campaign by creating a welcoming environment on campus for all visitors, students.
• Everyone is a potential donor. Too often we think of donors as the four or five people that have their names on buildings, but in reality, it is any staff member, faculty member or student.
o Your Role
o Demonstrate your support
o Provide leads
 A family member, a neighbor, a friend. Tell Jennifer if you know anyone that is interested in scholarships or donating to the college in other ways.
o Serve as an active liaison
o Advocate for the College and University
o Jennifer closed with the quote “The greater danger for most of us lies not in setting our aim too high and falling short; but in setting our aim too low, and achieving our mark”.
o Jennifer showed a news story about a donor from Wake Forest college.
o Heather Warneke, the new Assistant Director of Development, was introduced. Jennifer introduced Laura Walsh and also Latricia Johnston.

• Recycling Book Clubs: Rose Hart
o This is an idea for people who like to read. There are many book clubs on campus. Rose said that these books would be for borrowing- no checkout or anything. Just honor system.
o Rose attended a conference about recycling.
o The recycling committee will have a guest speaker at the next meeting.

• Staff Appreciation Week: Marilyn Lees
• Staff development decided that in addition to appreciating staff, they would also give staff the opportunity to donate as well.
• During next few weeks, there will be boxes at events where staff can bring jars of Peanut Butter to donate.

Area Updates
o Dining Services: Damin Cappel
o Please send catering requests to the dining services email, Joe Dipaolo or Damin.
o Human Resources: Sherry Abbott
o Employee Updates (please see the end of the minutes).
o Picnic will be Wednesday, May 19 in the Amphitheater.
o Check the HR website for Financial workshops. The first one is next week. Employees are encouraged to sign up.
o ITS: Howard Imhof
o Last month was a difficult month due to transitions in staff. Cheryl Tucker and Joe Snow are no longer with our institution. The jobs are posted and ITS is working quickly to fill these key positions.
o If you have requests for the asset management area, please send those requests to Jeff Crabtree.
o Classroom Support requests should be sent to the ITS Helpdesk. Jonathan Harper is organizing them. Terry Gill is stepping up to manage student workers and take care of requests. Howard reported that it’s possible that things may fall through the cracks, so please be understanding during this time of transition.
o Windows 7 is coming out soon. Founders 180 will have Windows 7 installed.
 Founders 180 will be available during the break.
 The rollout plan is that as you receive your new computers, they all will have Windows 7.
o Also Office 2010 is coming out. Transition to Office 10 will occur duing the autumn quarter of 2010.
o Corri Edwards added that there will be plenty of professional development and training workshops available for faculty and staff to learn the new software.
o Staff Development: Tauni Graham
o Tauni mentioned that there is opportunity to nominate new officers.
o Marketing: Alice Hutzel-Bateson
o There FAQ documents available for students and prospective students. If hard copies are needed, please contact Alice or Suzanne Bressoud.
o Alice noted that the transitions that are occurring, these moves are very positive. These moves open up many doors in terms of marketing.
o Jasmin Hennosy has been out of the office on Maternity leave. Jasmin is expected to return in early June.
o The Ohio State Newark Graduation celebration is May 18th.
o COTC commencement in Adena Hall is June 11th.
o OSU Admissions and Advising: Kyle Morgan
o Graduation Celebration is for students that have earned their Associates degree, bachelor (or 80% of their degree) here at Newark.
o Mark Fegly reported that orientation start on May 26th and continues during the summer.
o Mark reported that Ann wanted to thank everyone who has signed up to participate in the Reality Store.
o Kyle Morgan mentioned an article in the Newark Advocate
o Purchasing: Maggie Camstra
o It was noted that there is a new Pepsi vending machine in the basement of Founders hall.
o Please use P-cards when purchasing items. This helps things flow more smoothly.
o Safety and Security: Mike Neff
o Officer Neff gave an update on the parking situation on the Newark campus. He reported that there were over 500 parking spots at 12:30
o Reminder emails have been sent out about paying parking tickets. There will be stricter enforcement.
o Employees are advised to lock offices and cars. Put anything of value away and out of sight. Someone will break your car window to grab $1.00 worth of change.
o Staff Development: Marilyn Lees
o Social dance class will be held from 11:30-1:00 on Thursday, May 20th in the Adena gym.
o The book discussion club is finished for this year.
o Employee of the quarter nominations are due this month. Please send all nominations to Mary Kay Yaus.


End of meeting minutes